Description

• To provide secretarial and administrative support to Senior Executive.
• Under limited supervision, performs secretarial and business support. Duties are both semi-complex and confidential in nature requiring the use of discretion. Individuals regularly follow and apply established company departmental policies, procedures and standards in making day-to-day decisions.

Responsibilities

• Planning and arranging extensive overseas travel arrangements - e.g. visas, flights and accommodation
• Responsible for diary management, travel arrangements and scheduling meetings
• Preparing travel and entertainment expense reports and provide deal expense breakdown reports
• Create and maintain files of manager's correspondence, records, etc.
• May handle confidential company and employee information
• Participate in business meetings and prepare business correspondence and presentation materials
• Telephone cover, lunch cover and assisting in for other support staff
• Providing support for office related admin
• Coordinate team activities and events

Qualifications

• Relevant experience within financial, consulting, luxury industry is preferred
• 8 to 10 years of administrative support experience to VP level or above
• Well organized, mature, independent, and able to work under pressure in a fast moving environment
• Professional and service oriented
• Enthusiastic team player
• Flexible and willing to handle last minute changes and issues as they arise
• Strong work ethic and strong sense of urgency
• Eager to get involved and fully participate in the team, "can do "attitude
• Ability to anticipate scheduling conflicts and recommend solutions
• Time management - ability to prioritize
• Ability to work on multiple tasks simultaneously
• High degree of common sense and a willingness to assume responsibility
• Tactful and good communication skills in dealing with all levels of people
• Sense of confidentiality
• Good Knowledge of Word, Excel, PowerPoint and Microsoft Outlook
• Highly proficient in English, Cantonese and Mandarin