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Administrative Assistant II (Secretary to Group HR Director) - Human Resources Department

The Salvation Army

  • Company Industries:Charity/Social Services/Non-Profit Organisation

Job Information

  • Post Date:2019-02-28
  • Location:Yau Ma Tei
  • Salary:Salary provided
  • Employment Type:Contract, Full Time
  • Others:Contract, Full Time
  • Job Function:Clerical / Admin Staff  Others  

Job Description

(Reference No.: AAII/HRD/02-19)

Duties:

  • Manage the daily calendar including schedule of appointments, meetings and trips for the Group Human Resources Director
  • Provide secretarial support to meetings, including preparing agenda, taking minutes, preparing various correspondences
  • Handle incoming mails and documents, answering phone calls, making travel arrangements, arranging payments / reimbursements, office administration and housekeeping duties
  • Assist in preparing the annual budget, monitor the regular departmental expenses report and report to the Group Human Resources Director any irregularities and discrepancies
  • Set up and maintain an effective filing system, including electronic systems for records, reports and correspondences
  • Assist in organizing staff engagement events such as staff parties and other regular functions
  • Carry out ad hoc research and translation duties
  • Perform any other legitimate duties assigned by the supervisor and Leadership

 

Requirements:

  • Understanding of the Christian faith, values and ethos of The Salvation Army
  • Bachelor Degree in Business Administration, Human Resources Management or other related disciplines
  • Formal Secretarial Training
  • Minimum 5 years’ solid experience in a Personal Assistant/ Executive Assistant role serving the senior management, especially serving Head of Human Resources is preferable
  • Demonstrated maturity and confidentiality
  • Ability to communicate well and effectively with all levels of professionals across the organization and outside contacts
  • Pro-active, strong sense of responsibility, detail-minded, well-organized, patience
  • Able to work independently
  • Proficient in both spoken and written English and Chinese (Putonghua included)

 

Application Procedure

Please apply with full resume, stating clearly current and expected salary, to the Group Human Resources Director, The Salvation Army Hong Kong and Macau Command, 6/F Human Resources Department, 11 Wing Sing Lane, Yaumatei, Kowloon by quoting reference number (AAII/HRD/02-19) on the envelope or apply now.

All information provided will be treated in strictest confidence & used for recruitment purpose only. All unsuccessful applications will be kept for a period of no longer than two years after completion of the recruitment exercise.

Company Info

The Salvation Army is an international Christian church and charity working in 128 countries and has been serving Hong Kong for over 85 years providing an extensive range of services which spans educational, social as well as Christian.  We are called to preach the gospel of Jesus Christ. We are dedicated to supporting the people in need in Hong Kong, Macau and Mainland China without discrimination; and strive to respond to local needs, emergencies and disasters with the love of God.

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