Position Summary

This role reports to the Executive Secretary to the Group Corporate Affairs Director. The successful candidate will support the Global group Corporate Affairs team at Jardine Matheson with general administrative duties and office support.

Main Responsibilities

• Handle correspondence and incoming calls
• Maintain e-filing system, stock keeping and monitor storage at godown
• Arrange business meetings and travel arrangements for managers
• Provide daily general administration support to the team i.e. stationery order, new joiners’ office set up & courier services etc
• Handle business expenses claims for managers
• Daily checking of Group Corporate Affairs’ email account and redirect emails/enquiries to group companies and/or other parties concerned for further follow up
• Support in distributing Announcements / Management Circulars and update distribution list as required
• Any other duties as assigned by Executive Secretary
• Coordinate ad-hoc assignments

Who we are looking for

• Minimum 4 years’ relevant experience in sizable international companies preferred
• Good written and spoken English, Cantonese and Mandarin is a plus
• DSE / HKCEE or above
• Well versed administration skills
• Proficient in PC skills: Outlook, Word, Excel, PowerPoint and Chinese Typing
• Good attitude with high standard of confidentiality and integrity
• Able to work independently and be proactive
• Meticulous, reliable and well organized
• Good interpersonal skills
• Able to be a good team player
• Able to work overtime during peak periods

All information provided by applicants will be used for recruitment related purposes and handled in strict confidence by authorized personnel. The personal data of unsuccessful applicants will be destroyed when the post is filled.