Reporting to the Administration Manager, the appointee will be required to:

• Supervise the maintenance of premises improvement projects and/or builder’s works and projects;
• Monitor the works performed by consultants/contractors on various projects to ensure compliance with contractual, health, site safety and other statutory requirements and standards;
• Manage vendors including property management companies, suppliers, consultants and contractors through effective vendor management for different work locations;
• Assist in financial processes to ensure all financial management requirements (invoicing, payment and other) are completed in timely and accurate manner;
• Work closely with different departments to understand customer needs, and overall requirements;
• Handle incoming calls and emails and provide general administrative support;
• Assist in the procurement process including request for quotations, negotiate with suppliers, recommend best offer in terms of quality, service and cost;
• Identify potential savings opportunities and support cost savings initiatives;
• Perform ad hoc duties as assigned; and
• Work in different satellite offices.

Requirements:

• A recognised degree or above in Business Administration, Facility Management or a related discipline;
• At least three years’ relevant experience, preferably with experience in office administration and facilities management;
• Ability to perform project coordination, scheduling, documentation and process control;
• Willing to work on weekends and public holidays;
• Proactive, pleasant, customer-oriented and a team player with positive working attitude;
• Excellent interpersonal, communication and negotiation skills and capable of working under pressure;
• A good command of both written and spoken English and Chinese, with fluency in Putonghua being an advantage; and
• Proficiency in MS Office applications and Chinese word processing.

Applicants should state their current and expected salary in the application. Salary offered will be commensurate with qualifications and experience. An initial 2-year contract will be offered to the successful candidate of the post. Re-engagement thereafter is subject to mutual agreement.

Applicants are invited to send detailed curriculum vitae in strict confidence to Human Resources Manager, HKRITA, R906-8, Shirley Chan Building, The Hong Kong Polytechnic University, Hung Hom, Kowloon. (by clicking "Apply Now"). Recruitment will continue until the position is filled. HKRITA reserves the right to consider late applications and nominations, and to fill or not to fill the positions. Personal data provided by applicants will be used for recruitment and other employment-related purpose. Please mark “PRIVATE & CONFIDENTIAL” and quote the position applied for and its reference number on the envelope.