This is a tactical support role and will be deeply involved in the daily administration works and issuance of tenders & purchase orders in accordance to the policies and procedures of the Company. However, ability to work at tactical levels, support change initiatives and drive increased work efficiency is essential to thrive in this work environment.

Responsibilities

Direct support to the Procurement and Administration Manager in the aspects of:

Administration & Procurement

• Establish and execute various strategy and operational policy/ procedure for the property management (PM) team;
• Monitor income and expenditure of the building accounts;
• Supervise a team of procurement & administrative staff and be accountable for administration works, sourcing of services and products to support the operation of PM team;
• Research of new products and services to meet company's goals and monitor business trends and product availability to pay the best price for goods and services without sacrificing quality or delivery times;
• Liaise with Building Managers to determine product and service needs and to streamline demand across buildings to better leverage pricing;
• Formulate strategic plan and manage the entire process of quotation / tender invitations, including vendor selection, drafting of tender document, price evaluation, negotiation and recommendation for contract award;
• Maintain procurement records and reports of cost saving on regular basis;
• Identify and research potential new suppliers and conduct supplier audits regularly to ensure service performance, quality and delivery meeting expectations;
• Contribute key inputs to support the development of e-procurement system;
• Support initiatives to institute best practices and actively participate in LEAN initiatives;
• Perform all other duties as assigned by the seniors.

Insurance Administration

• Act as a liaison between PM team, loss adjuster, broker and insurance companies; and assist PM team to develop policies for risk management and loss control;
• Keep filing the necessary document for all insurance claims brought on behalf of the PM team;
• Frequently review with GM to determine new and shifting insurance needs.

Requirements 

• Degree holder in procurement / supply chain / business administration or related discipline;
• Minimum 8 years relevant experience in sizable organization, preferably in property management industry;
• Knowledgeable in tendering procedures and experience in drafting tender documents;
• Strong supervisory, analytical and problem solving skill, detail-minded, well-organized;
• Excellent command of both written and spoken English and Chinese; and
• Proficiency in Microsoft applications and procurement model of ERP system.
• Candidate with less experience will be considered as Senior Officer.

5-days work and an attractive remuneration package will be offered to the right candidate. Interested parties, please apply with full resume and present and expected salary.

Hysan is an equal opportunity employer. All information collected will be kept in strict confidence and used solely for recruitment related purposes within the Hysan Group Companies.

You may get to know more about us through the internet at http://www.hysan.com.hk/