RESPONSIBILITIES:

• Provide secretarial / administrative support to the Department Head of Asia including calendar management, meeting coordination, travel arrangement and expense report preparation
• Manage Admin Team across CS Asia offices
• Formulate general office procedures; document and communicate policies, announcements and general information for distribution across the division
• Manage daily operational procedures, including the maintenance of divisional email groups, staff travel/ holiday database, general maintenance of office equipment, and delegation of tasks to secretarial team
• Coordinate departmental events, workshops, seminars and staff activities
• Maintain organizational charts and headcount files
• Organise and manage hotel accommodations, logistic arrangement for visitors and events for the team when necessary
• Oversee the purchasing of office equipment and supplies to control the expenses
• Manage IT equipment and software inventory
• Supervise departmental administrative assistants
• Direct the set-up of new hires, and the transfer or termination of existing staff
• Coordinate with Move Management, IT and Property Services to initiate, manage and track all the related technology requests
• Assist in preparing the annual accrual budget for the department

REQUIREMENTS:

• Minimum of 8 years or above experience in office administration, with 2 years or above supervisory experience, preferably within banking industry
• Excellent communication skills - verbal, written, interpersonal and presentational
• Ability to work well in a fast-paced environment, take initiative and demonstrate professional competence
• Self-motivated, mature individual who is well organized, detailed oriented with ability to work well in a team
• Proficient in Microsoft Office Outlook, Word, Excel, Power Point and general IT skills

For interested parties, please send your detailed resume together with current and expected salary or please contact Eugenia Tse @ 22323490. All personal data collected will be kept under strictly confidential and will be only used for recruitment purpose.