Job Responsibilities

• Perform general office administrative support services, such as procurement and maintenance of office equipment and office supplies management
• Responsible for facilities management such as office lease, renovation and maintenance and office security system like door access system
• Liaise with vendors and office services providers to renew agreements
• Liaise with the external Company Secretary / Legal Firm to prepare documents for acquisition such as the change in entity names, directorship etc.
• Responsible for end-to-end travel arrangements, hotel accommodations, visa application and travel expense follow-up for local and oversea staff
• Manage Hong Kong and Singapore travel insurance
• Provide secretarial support for senior executives including the follow-up of expense claims, obtain approval for documents etc.
• Schedule and coordinate the meetings with internal and external parties, including room reservations, material preparation and other logistic arrangement
• Supervise Receptionist to ensure the service level of front-line service and support the reception desk when necessary
• Coordinate company events and activities, such as annual dinner, staff communication activities
• Prepare and update regular administrative reports such as office directory and holiday list
• Ad-hoc projects assigned by line manger

Requirements

• Degree holder in Business Administration or other related disciplines
• Minimum of 5 years' administration experience
• Experience and knowledge in company secretarial practice, company ordinance in acquisition and other statutory requirements are preferred
• Good command of spoken and written English, Cantonese, and Mandarin
• Proficiency in MS Excel, Word and Power Point
• Mature, pleasant, team player, detail-minded, able to handle multiple tasks and work independently
• Work Location: San Po Kong