Role:

The Administrative Assistant performs general clerical duties to include but not limited to: calls screening, photocopying, emailing mail distribution, filing, meeting and travel arrangements, etc. He/ she coordinates and maintains records and creates and modifies various documents.

Duties:

®    Performs administrative duties for Executive Management Members;

®    Screens and directs calls;

®    manages calendars, organizes and schedules appointments, take detailed minutes;

®    Makes travel, meetings and events arrangements;

®    Assists Executive Management members and sales in preparations of presentations, demos, quotes, Social media campaigns and other documents and materials preparation;

®    Writes and distributes email, correspondence memos, letters, faxes and forms;

®    Performs translations in Chinese;

®    Assists in preparing reports and financial data, and on the follow-up of account payable (AP);

®    Assists in the preparation of develop and maintains a filing system;

®    Updates and maintains office policies and procedures;

®    Orders office supplies and research new deals and suppliers;

®    Maintains contact lists;

®    Submits and reconcile expense reports, handles expenses re-billing in close collaboration with Senior Accountant;

®    Provides general support to visitors and Customers;

®    Act as the point of contact for internal and external clients.

Skills & Requirements:

• Diploma in Business Administration or related disciplines, additional qualification as an Administrative assistant or Secretary will be a plus;
• 3+ years of hands on administrative support experience;
• Proficiency in MS Word, MS Excel, MS Outlook, and MS PowerPoint in particular is a must;
• Knowledge of operating standard office equipment;
• Excellent time management skills and the ability to prioritize work;
• Strong organizational skills with the ability to multi-task;
• Strong problem solving skills;
• Good research skills and attention to detail;
• Excellent written and verbal communication skills
• Fluency in English and Chinese is a must