Overview of the job
Wavemaker is an agency of GroupM, the world’s largest media investment company and are a part of WPP. In fact, we are responsible for one in every three ads you see globally. We are currently looking for a Team Coordinator to join us. In this role, you will be responsible for supporting our Managing Director in running a busy office.

Reporting of the role:

This role reports to the Managing Director.

3 best things about the job:

1. Working in the fast-growing agency with an energetic and passionate team
2. Provide efficient and organised secretarial and administrative support to MD and her management team
3. To work closely with MD in general office management

Measures of success -

In 3 months:

• You will be familiarized with the agency and its team structure

• You will be familiarized with the office work flow and processes     

In 6 months:

• You will be the key contact for office administrative and staff issues

• You will be able to support the team & ensure all necessary approvals are in place

In 12 months:

• You will be able to support the whole agency and MD with minimal supervision

• You will ensure the office is running in an orderly manner

• You will be able to grow with the team and ensure best quality work delivery

What your day job looks like at Wavemaker:

Administrative support to MD

• Travel organisation to include flights, hotels and visa application

• Ensuring all necessary approvals are in place for travel arrangements

• Calendar management to include scheduling meetings, conference and video calls and taking minutes when necessary

• Management and preparation of monthly expenses to include filling and submission

• Organize conferences, client meetings & training to include sourcing venues, budget approvals, travel logistics and payment liaison with finance. If necessary to travel to the actual site to make sure smooth running of the event

• Medical claim submission and follow up

• Management and ordering of office and pantry supplies

Office Management

• Liaise with building management and contractor on various office management issues. This could include negotiate rates, equipment faults, management of invoice payments, car parking permits

• New Joiner and Leaver administration to include liaising with HR and IT to ensure the administration and processes are completed in an accurate and timely manner

• Ensuring maintenance and cleanliness of the pantry and electrical items

• Organize different kinds of company events e.g. but not limited to monthly birthday party, away-day, annual dinner, festive parties etc

• Simple data entry to support financing implementation for some of agency’s hero clients

• Any other duties associated with the role

Minimum qualifications:

• Degree holder in relevant areas
• Fluent in spoken and written English
• Organised and detail-orientated
• Professional and calm under pressure
• A high level of accuracy
• A flexible and collaborate approach
• High level of discretion and integrity
• Strong communication skills with the ability to build professional relationships
• Strong coordination and management skills
• Reliable, committed and willing to go the extra mile
• Strong Microsoft Office skills to include PowerPoint, Word and Excel
• Knowledge in media would be an added value

(All information collected will be used for recruitment related purpose only. It might also be disclosed to other associated companies for job matching for similar vacancies.)  

About Wavemaker

Wavemaker is a billion-dollar revenue agency that sits at the heart of GroupM and WPP. Our ambition is to be the most distinctive and admired media, content, and technology agency in the world. Wavemaker is a global network that operates locally in over 90 countries and 139 offices. We are aligned behind our purchase journey obsession, and we help our clients translate audience behaviours and insights in to smart decisions for today and tomorrow. Our commitment to our clients it to be the “Future Makers’. We demonstrate this in how we think, how we work and our relationship to technology and content to better serve their needs. We are leading the way in re-inventing the role of a media agency in the digital age, embracing media planning and buying, but fit for the modern marketing requirements of seamlessly connecting media, content, and technology.

About Hong Kong

Hong Kong’s small yet highly dynamic and efficient media market means it gets to operate with agility. Its internet and digital penetration continues to grow year-on-year, and has the highest smartphone penetration in Asia Pacific at 87%, while tablet ownership clocks in at 57%. Hong Kong’s digital market boasts a healthy mix of local, regional and global players, providing new opportunities in the media space.

If you want a future in media and communications, and believe in Hong Kong’s belief of “work hard, play hard”, there is clearly no place more vibrant, challenging and exciting than Hong Kong, where opportunities for you to innovate and grow are unparalleled.

GroupM APAC is committed to fostering a culture of diversity and inclusion. Our people are our strength so we respect and nurture their individual talent and potential.