OFFICE OF THE VICE PRESIDENT (RESEARCH DEVELOPMENT)

Senior Personal Secretary (Ref. 19050703-E)

Duties

The appointee will be required to:

(a) provide administrative and secretarial support to the Vice President (Research Development);

(b) handle information flow and maintain an effective record and filing system;

(c) handle sensitive and confidential matters in a professional manner;

(d) organize meetings, and plan for and coordinate visits/events;

(e) handle enquiries and receive visitors;

(f) maintain very cordial relations between the Office of the Vice President (Research Development) and a wide spectrum of internal and external partners and stakeholders;

(g) handle written and electronic correspondences in both English and Chinese; and  

(h) perform any other duties as assigned by the Vice President (Research Development) or his delegates.

Qualifications

Applicants should:

(a) have a recognised degree plus not less than five years of relevant administrative /  secretarial experience OR a recognised diploma / certificate plus not less than ten years of relevant administrative / secretarial experience;

(b) be well-organized and very attentive to details;

(c) be able to initiate appropriate actions and work independently, and be alert to sensitive matters;

(d) have excellent communication and interpersonal skills;

(e) be able to work under pressure with multi-tasking skills, and willing to work beyond normal office hours when necessary; and

(f) have a very good command of both written and spoken English and Chinese plus good computer skills, with fluency in Putonghua being an advantage.

Shortlisted candidates will be invited to sit for a written language proficiency test.

Remuneration and Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.  Applicants should state their current and expected salary in the application.

Application

Please refer to the above "Application Method". The closing date for application is Tuesday, 21 May 2019.  Applicants who are not invited to an interview within two months from the closing date should consider their applications unsuccessful.  The University’s Personal Information Collection Statement for recruitment can be found at http://www.polyu.edu.hk/hro/job/en/guide_forms/pics.php.