Job purpose:

• Support and administer overall Regional HR activities to meet business needs and day-to-day operations of HR functions and duties
• Provide regional HR support on various ad-hoc projects

Responsibilities:

a) Provide executive support to Chief HR Officer and the Regional Team in Hong Kong office

b) Support to Chief HR Officer as HR Analyst:

• Coordinate/manage the HR related meetings, including leadership meetings. Discuss agenda, draft the meeting schedule and distribute the pre-reads & other related materials to all. Team communications of emails, follow up status of action items
• Support to generate PowerPoint Presentation
• Coordinate and draft up the monthly HR function update to Global Leadership Team
• Administrate the HR SharePoint info for the management team
• Coordinate the HR content collection for the HR section of the intranet
• Consolidate HR reports/matrix for reporting purpose (monthly to quarterly)
• HR budget coordination & status tracking
• HR project dashboard summary, status tracking, other tasks per business needs

c) HR Project work per business needs

d) Training, event & communication coordination

• HR team activities, training, logistics meetings and communication events in HK
• Interface with other administration support in HAVI for such event coordination
• Coordinate, assist & facilitate Company Events, Communication Events and other activities if needed
  
• Overall communications interface for HK regional teams, act as the local communications coordinator for required support for Communications as cascaded VP, Communications. Coordinate with internal & external parties to manage Communication and Documentation flows

e) Support HR operations in Hong Kong and China

• Manage monthly attendance information for China payroll
• Manage and maintain proper leave and medical records for HK and China

f)  Travel support

• Logistics arrangement for business trip of the team
• Visit arrangement/contact for incoming visitors
• Travel support to CHR Officer

g) Office Management

• Provide office management and administration support to the Hong Kong office to maintain office efficiency

h)  Perform other duties/functions as assigned

Skills:

• Strong communication skill
• Highly organized with the ability to prioritize, strong sense of responsibility, mature and with excellent interpersonal skills
• Self-motivated, detail-minded, stable and dependable
• Cross-culture mindset
• Keep confidential information as appropriate
• Language: Cantonese, English and Mandarin
• Skilled in computer applications software (e.g. spreadsheet, word processing, presentations

Experience:

• At least 5 years of relevant experience in HR / Administration and experience to support Senior Executive

Education: 

• Bachelor Degree in Human Resources or Business Administration or related discipline

HAVI is a privately held global company that innovates, optimizes and drives the supply chains and marketing promotions of many of the best known brands in the world. When you work at HAVI, you have a chance to make your mark – to be a part of work that drives value, brings a smile and keeps everyday life moving forward. Which means it’s not the size of our global footprint, but rather your personal fingerprint, that has the power to make a real difference for our customers… and to touch the lives of people both at home and around the world.