Reports to: Supervisor/ MD

SUMMARY

Provide administrative, IT support and general clerical services in order to ensure effective and efficient administrative operations.

RESPONSIBILITIES:

-       Answer phone call and handle in appropriate manner. Setup and coordinate clinic meetings and follow up.

-       Meet and greet guests and visitors.

-       Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, typing e.g. Newborn letters & thank you cards and filing.

-       Handle and arrange office supplies including equipment, lighting, CCTV and telephone system maintenance, contract follow up, order stationary, and record keeping for both hard copy and electronic filing system.

-       General office administration including maintenance and repairs

-       Handle travel arrangements for MD

-       Provide IT supports by liaise with IT company and solve computer problems

-       Organize staff and company activities and events arrangement, such like education talk, lucky draw, Annual Party and clinic trip etc

-       Secretarial assistance to Associate Doctors

-       HR related duties including advertising, complete recruitment process, payroll and MPF, AL and SL reports, appraisal etc. 

-       To undertake any duties as assigned

QUALIFICATIONS:

• Degree holder or above in Management or related disciplines
• 3 years of experience or above in related field preferably in Clinic or Medical industry
• Mature, independent with excellent interpersonal and communication skills
• Committed, multi-tasking, well-organized with “can do” attitude
• Good command in both spoken and written English and Chinese
• Proficient in MS Office Word, Excel, PowerPoint and Chinese Word Processing

Prestigious Paediatric Clinic in Central invites high caliber person to apply for the following vacancy: