Job Overview

Assists with all aspects of a project, which lead to timely completion and delivery, following the company standards and the clients’ technical requirements. The Project Assistant will be acting as a liaison between our clients and our production team. This role is partially exposed to sales and production.

Principle Duties & Responsibilities

Schedule Management:

• Provide delivery timeline of the required tasks.
• Send and receive a large volume of emails on a daily basis to/from clients, production and other internal departments.
• Escalate client requests to production teams
• Track project statuses to ensure any issues or changes in schedule are provided to the client in a timely manner

System management:

• Manage job orders into the company’s database.
• Maintain database in an organized manner

Production management:

• Responsible for planning – establishing workflow, monitoring project budget and determining capacity.
• Project execution – provide heads up and give the go-ahead to production, oversee the entire process, monitor works in progress until delivery.
• Communicate changes in client requirements and timeline to production.
• Coordination with SDI’s global counterpart on various projects.
• Proactively identifies potential issues with projects in progress and help find creative solutions to meet or exceed client expectations.

Must be able to demonstrate:

• Efficiency at work, both independently and in a team environment.
• Computer proficiency (Microsoft applications like Excel, Word, Outlook).
• Be able to research and use multiple streams of data to find information.
• Exceptional attention to detail.
• Ability to work well under pressure.
• Willingness to work depending on business need.
• Perform other reasonable related duties, as assigned.

Qualifications and Experience:

• Fresh graduates are welcome to apply
• Interest in the entertainment industry and/or post-production.
• Administrative experience managing multiple forms, orders and communications internally and externally.