GENERAL SUMMARY
The primary responsibility of this role is to assist the Executive MBA Admissions team on student recruitment and admissions, including but not limited to: event management, assisting students on admissions and enrolment processes, and providing the team with administrative and clerical support.  

PRINCIPAL DUTIES AND RESPONSIBILITIES

General Administrative responsibilities

• Assist with the production of marketing collaterals (such as flyers, souvenirs)
• Keep track and monitor team's expenses
• Process invoices regularly and handle team reimbursements
• Input data and update database regularly
• Arrange courier delivery
• Fully support the team with general administrative and clerical support
• Any other duties and projects as assigned

Admissions responsibilities

• Answer general inquiry from prospective students and direct potential candidates to recruitment staff to follow up
• Follow up with applicants on outstanding documents and assist them on application process
• Assist admitted students on enrolment process
• Provide regular update of admissions data/summary

Event Management Responsibilities

• Manage all pre-event preparation and coordination: send out email invite to potential prospective students, confirm venue and event logistics with hotels, budgeting
• Support events on-site: prepare and manage event materials, venue preparation, greeting and hosting of participants
• Post event follow up: report and evaluate event performances to team and advertising agents, send follow-up emails to registrants
• Arrange flight tickets, hotel and transportation for staff
• Travel regularly internationally to provide on-site event support

MEASUREMENTS OF SUCCESS

• Overall rate of efficiency, accuracy, timeliness, and organization
• Positive working relationships with other team members in Hong Kong, London and Chicago
• Ability to work efficiently with minimal direction
• Ability to anticipate issues and problems
• Successful completion of assigned tasks and projects according to the set timeline

REPORTING LINE
Recruitment and Admissions Manager, Executive MBA Program Asia

KNOWLEDGE, SKILLS AND EXPERIENCE

1. A graduate of diploma, associate degree or above
2. At least five years of experience, preferably in higher education, administration, database management, hospitality and/or event management
3. Good computer skills. Proficient with MS Office is a must
4. Strong team player, meticulous, customer-service oriented, flexible
5. Fluent in Cantonese and English. Good written skills in English and Chinese
6. Willingness to work in the evenings and at weekends and travel occasionally
7. The right to work legally in Hong Kong on a permanent basis is required

SALARY AND BENEFITS
The salary will be competitive and commensurate with experience. In addition to salary, Chicago Booth offers an attractive benefits package including 20 days holiday per year – prorated (excl. Hong Kong Public Holidays), MPF contribution, private medical and dental insurance, and life insurance.

HOW TO APPLY
If you wish to be considered for this position, please send a CV and a detailed cover letter outlining your relevant experience, motivations for applying for this position and salary requirements by clicking "Apply Now".

Please indicate the Job title in the Subject line of your email.

All personal data collected will be used for recruitment purposes only and will be kept strictly confidential.

The University of Chicago Booth School of Business is the second-oldest school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.

Chicago Booth is proud to claim:

• an unmatched faculty.
• degree and open enrollment programs offered on three continents.
• a global body of over 50,000 accomplished alumni.
• strong and growing corporate relationships that provide a wealth of lifelong career opportunities.
• state-of-the-art facilities in all of our campuses around the world.