UNStudio is an internationally operating architectural firm with projects all over the world. Our project portfolio covers every aspect of architecture, ranging from small to large scale projects, research and theory. We strive to make a significant contribution to the discipline of architecture, to continue to develop our qualities with respect to design, technology, knowledge and management and to be a specialist in public network projects. The atmosphere in our offices is international, multidisciplinary, highly ambitious and dynamic, as well as friendly and collaborative, with a focus on personal development and career planning. UNStudio, which was founded by Ben van Berkel and Caroline Bos in1988, currently employs 180 people across its three international offices, in which the average age is 34 years and our employee base is made up of about 28 different nationalities.

We are currently looking for a HR Assistant to join our UNStudio Hong Kong office. The candidate will assist in Human Resources operations and management for the Asia Region.

Main purpose of the Job

The main purpose of the job is to assist Management on development and implementation of HR initiatives and systems, be actively involved in various HR functions, be responsible for administrative tasks and contribute to making the office a better place to work.

If you are passionate about HR and highly efficient, give us a chance to meet you. We expect you to have knowledge of various HR functions. We want to see a committed and approachable individual and be impressed with your character and skills.

The goal will be to provide excellent assistance and support to employees and managers.

Job Requirements:

• Handle employees enquiries within the regional office

• Provide end­to­end recruitment process to ensure hiring needs are fulfilled timely and effectively, support hiring managers to further develop and strengthen the talent pool

• Be actively involved in recruitment by preparing job descriptions, posting ads, recording, generating reports, post­interview, follow­up, etc.

• Handle the work visa application and extension throughout the process

• Assist on talent acquisition, performance management, training development, succession planning & employee relations, etc.

• Handle all round HR functions including but not limited to orientation, MPF, termination, leave management and staff activities

• Maintain staff records in a proper manner according to policy and legal requirements

• Assist supervisor to prepare annual staff appraisal and take notes

• Support the management of disciplinary and grievance issues

• Support the management to review employment and working conditions to ensure legal compliance

• Responsible for report analysis, compile HR reports for management review

• Act as a key contact point for all HR enquiries in HK

• Provide administrative support to the regional office

• Assist in any other ad hoc duties as assigned

Qualifications and Skills Requirement:

• Possess a degree in HR or related disciplines

• Minimum 1 year + HR experience in international office

• Sound knowledge in Hong Kong Employment Ordinance

• Fluent in English, Cantonese, and Mandarin is a plus

• Strong ethics and reliability, positive working attitude

• Proactive, customer-focused, meticulous, responsible and able to multitask

• Flexible and adaptive in a fast pace environment and under pressure

• Strong organizational skills and able to manage tight timeline with minimal supervision

• Good communication, co-ordination and interpersonal skills

• Well-versed in using MS Excel, Word and PPT, knowledge of HRIS system is a plus

This description reflects the core activities of the role but is not intended to be all-inclusive and other duties within the office may be required in addition to changes in the emphasis of duties as required from time to time. There is a requirement for the post holder to recognize this and adopt a flexible approach to work. Job descriptions will be reviewed regularly and where necessary revised in accordance with organizational needs. Any major changes will be discussed with the post holder.

Contact Applications can be sent digitally to Feely Pan

UNStudio is an internationally operating architectural firm with projects in the Netherlands, Europe, Asia, USA and the Middle East. Our project portfolio covers every aspect of architecture, ranging from small to large scale projects, research and theory.  We strive to make a significant contribution to the discipline of architecture, to continue to develop our qualities with respect to design, technology, knowledge and management and to be a specialist in public network projects. 

The atmosphere in our offices is international, multidisciplinary, highly ambitious and dynamic, as well as friendly and collaborative, with a focus on personal development and career planning. UNStudio, which was founded by Ben van Berkel and Caroline Bos in 1988, currently employs 180 people across its three international offices.