Key Responsibilities:

• Responsible for greeting investors, visitors, customers and contractors at the reception counter in a professional manner
• Responsible for handling company calls, courier service and fax at the reception counter.
• Responsible for office supplies, office facilities, office messing and cleanliness of office environment by working with tea lady including purchases and stock control
• Responsible for new starters and departing staff on administration arrangement and support including coordination with related departments, e.g IT, finance, etc.
• Maintain the company gift log 
• Coordinate with company driver & tea lady on car booking and mail delivering/ banking arrangement
• Responsible for office maintenance including but not limited to office facilities, pest control, etc
• Responsible for expenses request and reports with finance for invoices and payment arrangement including but not limited to company car petrol, flowering, cleaning, storage and stationary, tenancy and leases, conferencing/broadband/ courier invoices, etc.
• Expense report compilation for Company Driver and Tea Lady and the team
• Arrange company regular and ad hoc staff functions including but not limited to celebrations (bosses’ birthday lunch , quarterly birthdays and festival lunch)
• Arrange transportation between office and storage space when required
• Maintain newspapers and subscription
• Assist on filing the HR records
• Handle and update room booking system and travel schedules records, and coordinate telecommunication and calls arrangement including conference call, video conference and required administrative support
• Other office administration and HR administration support when required by the Company from time to time.

Position Requirements:

Competencies: 

• Excellent customer service, presentation and interpersonal skills
• Excellent and professional telephone manner
• Excellent communication skills in English, Cantonese and Mandarin
• Ability to work independently
• Fast Learner and initiative to take up responsibilities
• Good Excel spreadsheet, MS Word, Outlook and PowerPoint
• Detail-oriented
• Good coordination skills

Experience and Qualifications:

• Tertiary education with 5 years’ experience as receptionist or office administration role
• Experience in working in MNC environment or growing company dealing with different internal and external customers
• Experience in doing MS office including excel spreadsheet, word, PowerPoint
• Experience in working with different office supplies vendors and office administration coordination

We offer competitive salary package, including generous annual leave, medical and dental insurance, bonus etc, commensurate with experience and qualifications.  Interested parties, please send full resume stating date available, present and expected salaries to the link below. 

We are an independent private equity real estate investment group focusing on first tier pan-Asian markets.  Our investors are leading American, European and Middle Eastern foundations, endowments, state and corporate pension funds, sovereign funds, as well as high net worth families.  Our core business covers the full spectrum of real estate investment.  Its expertise includes acquisitions and divestments, property development and redevelopment, project and asset management, property marketing and leasing, architectural design and surveying, as well as land utilization and finance.  We are headquartered in Hong Kong with offices in other major Asian cities.  We are looking for dedicated and responsible candidates to fill the following positions: