CULTURE PROMOTION AND EVENTS OFFICE

Administrative Assistant (Ref. 19061009-IE)

Duties

The appointee will be required to:

(a) provide administrative and clerical support to the Office;

(b) perform counter duties, handle enquiries and phone calls;

(c) assist in general office administration, repair and maintenance, student helper related matters, database management, web site updating and report compilation;

(d) assist in functions and projects including logistic and operational support in a customer services oriented manner;

(e) provide operational duties of the venues under the management of the Office in a customer services oriented manner; and

(f) perform any other duties as assigned by the Head of Office or his/her delegates.

The appointee will be required to work in rotation and beyond normal office hours when necessary.

Qualifications

Applicants should have:

(a) five passes in HKCEE including English Language (at least Grade C if Syllabus A; Level 2 if results are obtained from 2007 onwards), Chinese Language (Level 2 if results are obtained from 2007 onwards) and Mathematics; or a combination of results in five HKDSE subjects of Level 2 in New Senior Secondary subjects / "Attained" in Applied Learning subjects / Grade E in Other Language subjects, and the five subjects must include English Language, Chinese Language and Mathematics;

(b) at least two years of relevant experience;

(c) strong passion in art and culture;

(d) good interpersonal and communication skills;

(e) the ability to work independently and proactively, as well as to handle multiple tasks concurrently;

(f) a good command of written and spoken English and Chinese; and

(g) good knowledge of computer applications such as MS Word, Excel, Access, Adobe Photoshop, FrontPage, Chinese word processing and basic knowledge of HTML webpage implementation.

Remuneration and Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.  Applicants should state their current and expected salary in the application.

Application

Please refer to the "Application Method". The closing date for application is Monday, 24 June 2019.  Applicants who are not invited to an interview within two months from the closing date should consider their applications unsuccessful.  The University’s Personal Information Collection Statement for recruitment can be found at http://www.polyu.edu.hk/hro/job/en/guide_forms/pics.php.

PolyU is an equal opportunity employer committed to diversity and inclusivity.  All qualified applicants will receive consideration for employment without regard to gender, ethnicity, nationality, family status or physical or mental disabilities.