DEAN OF STUDENTS OFFICE

Senior Executive Officer (Ref. 19070502-E)

Duties

The appointee will be required to:

(a) assist in managing and overseeing the functions and duties of the Dean of Students Office and provide administrative support, such as collection and analysis of data, drafting/preparation of reports, proposals, publicity materials and other publications such as orientation materials;

(b) assist in overseeing the planning, coordination and operation of promotional and marketing activities,  institutional events / seminars / workshops / special projects of the Office and Centre STARS which are under the supervision of the Dean of Students;

(c) assist in reviewing and developing policies, guidelines and systems contributing to quality assurance and enhancement of the activities and services provided by the Office and Centre STARS;

(d) provide secretarial service to committees/working groups;

(e) liaise and coordinate with internal academic departments and non-academic offices/units of the University as well as external organizations on matters relating to student affairs and development; and

(f) perform any other duties as assigned by the Dean of Students or his/her delegates.

The appointee may be required to work outside normal office hours to attend meetings and/or events/activities, and travel occasionally to the Chinese Mainland and overseas for liaison/coordination functions.

Qualifications

Applicants should have:
 
(a) a recognised degree;

(b) at least eight years of solid post-qualification administrative and supervisory experience with a proven track record of competence in office and event management, preferably gained from tertiary education institutions;

(c) experience in budgetary planning and control and financial management;

(d) very good communication, interpersonal and leadership skills;

(e) very good command of both written and spoken English and Chinese, with fluency in Putonghua being an advantage;

(f) the quality of being a good team player, and the ability to work independently and under pressure to meet tight time-lines; and

(g) good computer literacy.

Shortlisted candidates will be invited to sit for a written language proficiency test.

Remuneration and Conditions of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.  Applicants should state their current and expected salary in the application.

Application

Please refer to the "Application Method".  The closing date for application is Friday, 19 July 2019.  Applicants who are not invited to an interview within two months from the closing date should consider their applications unsuccessful.  The University’s Personal Information Collection Statement for recruitment can be found at http://www.polyu.edu.hk/hro/job/en/guide_forms/pics.php.

PolyU is an equal opportunity employer committed to diversity and inclusivity.  All qualified applicants will receive consideration for employment without regard to gender, ethnicity, nationality, family status or physical or mental disabilities.