Our client, a reputable financial firm, now is looking for a Company Secretary for their business operation.

Responsibilities

• Prepare minutes/resolutions of Board of Directors to approve day-to-day business transactions, including banking facility, bank account related matters, management agreements, deeds, legal proceedings etc.
• Schedule quarterly Board of Directors’ meeting, arrange and distribute board papers to local and overseas board members.
• Prepare POA, NDA, MOU and LOI upon request.
• Provide legal support/advice to internal departments in terms of legal due diligence, review on contracts and agreements; attend to closing of projects and provide documentation support.
• Communicate and coordinate with regulatory authorities, notify the relevant authorities regarding change of director, director’s and Company’s particular.
• Maintain and update Company’s registers of directors, secretaries, member, transfers and charges, etc.
• Incorporation of new companies in different region, including post-incorporation events about new directors’ appointment, shares registration and keeping books and records, liaise and notify offshore agents for statutory update and changes.
• In charge of AGM matters for HK companies to satisfy requirements of Companies Ordinance and Banking Ordinance (for OAL).
• Keep up to date the company secretarial practices and attend to workshop; assist to formulate and revise relevant policies to ensure company vehicles conducting business with valid and proper license.
• Assist internal and external auditors/ regulatory authorities to meet their auditing requirements.
• Strictly adhere to the Company policies and procedures, ensure approval are sought prior to any execution of legal issues.
• Monitor and supervise Assistant Manager to submit annual return, statutory changes for HK companies with Company Registries, renewal of licenses for HK companies and offshore companies
• Supervise subordinates’ performance, coach and develop the subordinates to ensure the staff has adequate training to excel the business objectives, give ethical training to ensure the subordinates adhere to the ethical standards and in compliance with the Company policies and regulatory requirements.
• Support and participate in various ad hoc assignments or projects.

Requirements

• Degree in Business Administration or related discipline
• Preferred:  Member of ICSA/ HKICS, LLB / LLM
• 8 years working experience, exposure in listed company and IPO projects
• Strong company secretarial knowledge; Strong leadership, communication and analytical skill
• Proficient in English and Chinese (Putonghua is an advantage)

Interested candidates, please kindly send your detailed resume including:

1) Current and expected salary

2) Availability

 3) Reason for leaving current and past employments

directly to: justin.wan @jac-recruitment.com and jac.hk @jac-recruitment.com

Personal data collected will be used for employment-related purpose only. We regret to inform that only shortlisted candidates will be notified, thank you.

Founded in London in 1975, JAC Recruitment’s network now spans across 11 countries worldwide such as China, Hong Kong SAR, Singapore, Malaysia, Indonesia, Thailand, Korea, Vietnam, India, UK, Germany and Japan. With more than 1200 professional consultants globally, we specialize in placing high-caliber professionals with major multinational companies throughout Asia and beyond.

As recruitment experts in our industries of operation, we offer 360º consulting for companies and job-seekers seeking new opportunities for development. To take the first step towards finding that perfect connection for you, pls contact us now!

JAC Recruitment Hong Kong Ltd. Company No. 66337.