Job Responsibilities

• Responsible for a full Spectrum of secretarial and administrative support for Project Team
• Attend meetings and preparing agenda / minutes for providing or receiving information, and supporting the needs of attendees
• Manage diaries, scheduling appointments, preparing correspondences, reports, proposals, etc.
• Manage a wide variety of manual and electronic secretarial filing system and documentation control for providing up-to-date information and / or historical reference in accordance with established administrative guidelines and legal requirements
• Support on travel and other arrangements, including visa applications, travel and accommodation booking, etc.
• Handle expenses claim, consultants billing, invoices and prepare reports for disseminating information in compliance with administrative guidelines and / or contractual requirements
• Maintain effective communication and dealing with enquiries from internal and external parties in a professional manner
• Manage office supplies and materials of maintaining interrupted running of the Project Office
• Undertake other ad hoc duties as assigned for ensuring the effective and efficient functioning of the Project Team

Skills Requirements and Working Experience

• Hong Kong ID holder
• Diploma or above
• Minimum of 5 years’ experience in construction / engineering company
• Proficiency in MS Office and PC skill, English and Chinese word processing
• Good command of both written and spoken English and Chinese(Cantonese and Mandarin)
• Excellent interpersonal and communication skills; able to work positively and effectively with internal and external parties
• Proactive, positive, and self-motivated, having a strong sense of responsibility and ethics, coupled with strong organizational skills and detail-oriented 
• Immediate available preferred