JOB DESCRIPTION

• Provide executive assistant to the Chairman, to manage his daily busy schedule; calendar and related arrangements;
• Provide full range of secretarial & administrative support to Chairman/ Senior Management;
• Coordinate local & overseas business-related activities, meetings, conference & travel arrangement;
• Collect, co-ordinate and disseminate material for team meetings, preparing agenda and follow-up minutes;
• To assist with writing the conference program, inviting speakers, liaising with speakers to ensure attendance;
• Prepare and attend annual general meeting and council meetings throughout the year;
• Assist to write to sponsorship targets associated with relevant events/activities;
• Provide support for writing and compiling grant applications as advised by Chairman;
• Develops and maintains effective and professional working relationships with all levels of staff within the company;
• Other duties as assigned by management.

QUALIFICATION REQUIREMENTS

• Diploma or above in Business Administration or any related disciplines in Professional Secretarial Studies;
• At least 5 years of secretarial experience, candidates with less experience will be considered for Personal Assistant position;
• Working experience with senior management level required;
• Excellent team working skills with the ability to work collaboratively and co-operatively with colleagues;
• Ability to organise and plan his/her own work;
• Excellent interpersonal and communication skills, including the ability to ensure effective communication with a wide range of contacts both internal and external to the company;
• Ability to assimilate large quantities of written and verbal communication quickly and produce accurate, timely minutes;
• Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy;
• Ability to work well in a fast-paced environment and to meet tight deadlines;
• A flexible, pro-active approach to work including the ability to prioritise and re-prioritise to achieve successful outcomes;
• Ability to work on own initiative and under pressure;
• Ability to deal with sensitive information with discretion and to maintain confidentiality at all times;
• Excellent IT skills including working knowledge of word processing, spreadsheet and presentation software packages, preferably Microsoft Office Word, Chinese Word Processing, Excel and PowerPoint. Interactive/Social media.

For interested applicants, please click "Apply Now" and provide a copy of your CV listing your achievements and a covering letter detailing why you feel you would be suitable for this position.   

All Personal data collected will be strictly confidential and used for recruitment purpose only. Applicants who are not invited to an interview within one month from the closing date should consider their applications unsuccessful. If you are not selected, all data will be destroyed within six months from the date you applied.