Key Responsibilities

• Manage full spectrum of office admin function including but not limited to vendor sourcing, maintenance & repair, facilities management and meeting organization etc.

• Act as the contact point for IT related matters between HQ IT and outsourced IT

• Provide admin support to the General Manager, Greater China including travel arrangement, visa application and expenses claim report handling.

• Provide support to Finance including but not limited to formulate excel template to deliver consolidated sales data, assist establishment of trend analysis report, provide weekly sales report to General Manager, Greater China and BU Managers for sales performance tracking as well as other template development per business needs.

• Provide support to Human Resources department including but not limited to staff leave management, coordination works in employee exit and training process as well as other admin support during payroll process.

• Excellent excel skills will be required

Requirements

Qualification

• Diploma or above in Office Administration or related disciplines
• Proficiency in advanced Excel functions including VBA, pivot table, conditional formatting, VLOOKUP and etc.
• Knowledge of bookkeeping is preferred

Experience

• 2-4 years of relevant experience in office administration
• Experience working in multi-national companies or service in MNC setting

Skills

• Bilingual in English and Chinese (written and spoken)
• MS Office (Word, Excel, Outlook) proficiency
• Excellent Excel skills
• Excellent organization skills
• Good communication and interpersonal skills