An exciting opportunity has arisen for an enthusiastic and passionate Administrative Assistant/Executive to join our Company.  Key responsibilities include the followings

Responsibilities

• Process legal documents
• Draft simple legal documents and perform simple legal research
• Provide secretarial and administrative support
• Prepare presentation materials and reports using Microsoft PowerPoint and Excel.
• Handle travel arrangement and coordinate conferences and meetings
• Coordinate and liaise with different internal and external parties including internal supply chain team, forwarders and transportation vendors to handle shipment arrangement, and handle business correspondences
• Handle purchase order processing and payment, bookkeeping, and providing regular reports on these matters
• Establish filing system and update filing, database system and prepare reports
• Handle office activities and operations efficiently and complying with company policies.
• Assist in and support ad hoc events / projects as required

Requirements

• Minimum 8 years of secretarial and administrative experience in multinational companies or law firms and experience in supporting a lawyer preferred
• Flexible mindset and able to handle multi-tasks and work under pressure.
• Good problem-solving skills and able to handle tasks tactfully and independently.
• Energetic, fast-paced with good communication and interpersonal skills.
• Strong sense of responsibility, a team player, detailed-oriented and well-organized
• Familiar with office management procedures, basic accounting principles, basic shipping principles and purchasing process.
• Good command of written and spoken English, Cantonese and Mandarin.
• Proficiency in Microsoft applications including Word, PowerPoint and Excel.

Please visit our website www.abbott.com for more information about our Company.

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