J.P.Morgan is looking for an Administrative Assistant to join the Hong Kong office.

The appointee will provide support to Global Investment Management team, based in Chater House.

The Administrative Assistant will support the team and provide administrative support with major responsibilities:

• Performing clerical functions, such as preparing correspondence, greeting visitors, arranging conference calls and meeting arrangements
• Open, sort and distribute incoming faxes and emails
• Prepare and file correspondences, records and reports
• Prepare responses to correspondences
• Perform general office duties, such as ordering supplies and maintaining records management systems
• Prepare agendas and arrangements for committee, board members
• Coordinate logistics for business trips and team travel arrangements
• Calendar management and associated tasks such as booking conference rooms, audio visual equipment, documentation, meeting scheduling etc 
• Conduct research, compile data and preparation of presentations
• Compile, transcribe and distribute meeting minutes
• Prepare invoices, reports, memos, letters, financial statements and other documents

Qualifications:

• Tertiary educated with a minimum of 10 years secretarial and administrative experience
• Experience in banking environment is highly preferrable
• Excellent interpersonal and communication skills
• Strong organizational skills
• Able to work with a high degree of autonomy as well as part of a team
• Able to work under pressure and meeting tight deadlines
• Strong proficiency in both written and spoken English and Chinese (Cantonese and Mandarin)
• Strong Microsoft Office capabilities in Word, Excel, PowerPoint
• Immediate availability is preferred