Our client is a preeminent global law firm with a long standing history, stable team in Hong Kong and growing presence in Asia Pacific. They are now seeking a polished and highly efficient Receptionist/Administrative Assistant to support their Office Manager. This is a fantastic opportunity in a great location that will allow you to work with a leading industry name and interact with a truly collaborative team. This role is responsible for performing general office administrative and secretarial duties.

Responsibilities:

• Represent the company at reception level; this role will be the first point of contact for visitors to the firm
• Maintain the office and meeting rooms in an orderly appearance 
• Manage the switchboard; proactively screen and connect calls in a responsible and professional manner
• Manage and coordinate meeting arrangements, meeting room reservations, lunches etc. 
• Conduct videoconference testing and AV setup and ensure everything is in working order
• Serve refreshments to guests and order meals for meetings 
• Perform general office administration duties, including monitoring and ordering stationery and pantry supplies, office equipment repair and maintenance
• Effectively liaise with internal / external clients, other contacts on day-to-day matters 
• Actively take on additional responsibilities – mostly within the scope role, but occasionally beyond 
• Ad-hoc project work dependent on needs and requirements of the Office Manager 
• Runs outdoor errands if needed  

Requirements:

• Diploma holder or above 
• Minimum of 3-5 years’ relevant experience preferably with background in Financial or Professional Services
• Must have professional standard of personal presentation and grooming 
• Exceptional communication skills and fluency in English and Cantonese, Mandarin would be advantageous
• Good working knowledge of Microsoft Office suite (Excel, PowerPoint, Word, Outlook)
• Able to type at 50 wpm 
• Proactive with ability to think on your feet and solve problems
• Strong organizational skills with ability to prioritise workload
• Positive attitude with a willingness to provide the highest levels of internal / external client service 
• Strong team player and is a positive influence – able to work seamlessly and is used to working in a team 
• Able to manage time and work accurately and effectively under pressure, whilst remaining calm & composed 
• Confident with great initiative and motivated to succeed 

For further details please contact Tanya Knott at +852 2526 8116 or send us your details to tk(at)charlottefrank.com

Job Code: TK/11801

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