We are looking for an organized, reliable and detail-oriented Personal Assistant / Secretary to join our growing company. In this role, you will act as the right arm to the CEO and manage everything from client communications to extensive travel plans to administrative support. You must have the ability to work independently on projects, from conception to completion, and be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. This candidate must possess a can-do attitude, and be available afterhours and on weekends as needed.

JOBS AND DUTIES:

•  Answer phone inquiries, direct calls, emails and provide basic company information.
•  Perform clerical duties, take memos, maintain files, and organize, photocopy, email, and collate   documents as needed.
•  Arrange travel, accommodations and itineraries; including family-related travel plans. 
•  Plan and organize jewelry exhibitions.
•  Manage CEO’s personal and work schedule.
•  Prepare reports, presentations, and data, as well as maintain files, records, and correspondence for meetings.
•  Handle confidential information; organize and maintain files.

QUALIFICATIONS:

•  Tertiary education or above.
•  Previous experience as an executive secretary, administrative assistant, or in other related fields.
•  Strong proficiency in spoken and written English.
•  Proficient with Microsoft Office, Power Point and common office equipments.
•  Excellent organizational, time management, and communication skills.
•  Ability to prioritize and multitask.
•  Sensitivity and discretion when dealing with confidential information.
•  Able to work under pressure and meet tight deadlines.