Daily processing of non-merchandize expenses invoices and staff claims. Ensure payments and reimbursements are processed timely and accurately.

Responsibilities:

Invoice processing and payment of non-merchandizing vendor and inter- company and intra company invoices:

• Daily processing of invoices and update payment schedules.
• Settlement of invoices within payment terms.
• Check vendors or internal users invoice status.

Employee expenses claims (petty cash and T&E): 

• Check approval on claims.
• Check all claims comply with local and Corporate Expense Reimbursement Policies.
• Timely reimbursement of claims to employee within service level.
• Respond to enquiries on claims status.

Month-end closing : 

• Update account schedule for balance sheet accounts related to travel and staff claims.
• Update of actual cash flow summary for non-merchandizing expenses transactions to facilitate bank reconciliation.
• Follow month-end closing timeline per scheduled.

Accountabilities /Action Steps: 

• Checking of vendor invoices.
• Settlement of invoices within payment terms.
• Employee claims and ensures proper approval and policy compliance payment of vendor invoices and employee claims within payment terms and service standard.

Analysis & reporting Process:

• Daily processing of vendor invoices and employee claims timely.
• Compile schedules related to non-merchandise expenses and payments and follow up long-outstanding items.

Job Requirements: 

• Diploma holder or above in Finance or Accounting, or relevant professional qualifications.  
• 2 years or above proven experience in financial accounting majoring in accounts payable, preferably in the retail industry.
• Attention to details, Positive Attitude, Self motivated and can work under pressure.
• Enjoy working in a fast-paced and dynamic environment.
• Computer skills: MS Excel, MS Words, HSBCnet
• Work closely with other teams and departments on matters related to expense booking and payment.
• Liaise with external vendors or bank on payment matters.
• Respond to vendor or internal users’ enquiries related invoices and claims status and follow up as necessary.