BASIC FUNCTION:

To manage a portfolio of companies incorporated in various offshore jurisdictions and to provide corporate administrative services for the companies in the portfolio in a timely and efficient manner.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• To arrange incorporation of offshore companies in various offshore jurisdictions and to attend all incidental matters relating to incorporation and organization of companies
• To conduct due diligence on clients and on clients companies whether for purpose of incorporation or otherwise
• To liaise with relevant offshore offices with regards to incorporation, statutory filings, billings and all incidental matters relating to corporate administration of the offshore companies concerned
• To keep and maintain the statutory records and registers of the Company in ViewPoint updated and completed
• To ensure records and documents of each company in the portfolio kept and filed in DMS are updated and complete
• To keep and maintain records of the client contacts, billings parties and correspondence addresses updated in our systems
• To attend clients instructions and inquiries and carry out the instructions of clients and provide the requisite corporate administration and general professional services, as the case may be
• To attend payment of annual government fees and all incidental matters in relation thereto
• To review pre-bills, determine amount to be billed, issue invoices and to ensure level of aged WIP less than 30% at all relevant times
• To ensure annual fees and annual government fees accurately recorded in ViewPoint and AdEx, review annual invoices issued by other offshore offices and liaise with other offshore offices regarding issue of annual invoices or revise invoices, where applicable
• To follow up with clients for payment of annual fees and service fees and to keep the level of aged account receivable less than 30% at all relevant times
• To supervise and train corporate administrative assistant and other junior staff
• To participate in the promotion of an atmosphere of cooperation, teamwork and support within the team.
• To attend any other specific duties as may be assigned
• To assist the Manager and Assistant Manager in handling and managing the portfolio of the team
• And any other such duties that might be reasonably required for this role

REQUIREMENTS

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED:

• Three to five years’ post qualification experience
• Excellent command of written and spoken English and Chinese, fluency in Putonghua is an asset.
• Capable to work independently with minimum supervision.
• Good team players, self-motivated, well organized and ability to work under pressure and willing to take responsibility.
• Knowledge in using ViewPoint, AdEx, Excel and Chinese Word is an asset.
• Adherence to all human resources policies and practices
• Punctuality and regular attendance
• Successful job performance, including meeting productivity standard

For more details, please visit our website at https://www.ocorian.com