Scope of Position:

The Assistant Business Support Manager is responsible for supporting the HK operations including office administration, IT and operations support team.   You will report to the Senior Director of Operations.

Essential Job Duties:

• Be the primary point of contact for HK office including procurement of office supplies (stationery and pantry), inventory control of all related items, logistics arrangement and coordination of IT matters with other APAC teams. 
• Vendor and cost management for the identified office related items on the P&L, coordination with building facilities, and supervision of tea lady/cleaner. 
• Work closely with the operations support teams in APAC, manage projects and business performance trackers and other duties assigned by the Senior Director of Operations.
• Strengthen and facilitate effective internal communications between all APAC sites by serving as a coordinator representing Operations function.
• Perform general secretarial and administrative duties, e.g. organize meetings, draft correspondences, meeting agenda, minutes and other kinds of documents / communications, handle expenses reimbursements, travel arrangement for Senior Director of Operations and maintain filing system of the Department.
• A member of the social committee for company events.
• Ensure all expense claims raised by employee are properly checked and aligned with company policy before submission to finance team for reimbursement. Manage petty cash.
• Mailing services.
• Perform ad hoc duties as assigned by the management team.

Education & Qualification Requirements:

•  Bachelor’s degree in business administration or related discipline.
• Relevant experience in all-round office administrative supports, preferably in the MNC environment or servicing industries.
• Be a holder of HKID / valid visa with the right to work in Hong Kong.

Required Skills:

• Proficiency in Microsoft Office (Word, Excel, Powerpoint).
• Ability to communicate with all levels of staff across markets internationally.
• Excellent organizational and team collaboration skills.
• Strong sense of maintaining a high level of confidentiality.
• Capable of multi-tasking, prioritizing, and able to work under pressure.
• Good attention to details, accuracy and quality of work.

Expectations:

• Overall management of the office to ensure that a professional atmosphere is maintained at all times.
• Establish solid working relationships with business partners, including employees, leaders and corporate operations teams.
• Work across divisions to accomplish local and corporate objectives.
• Maintain a high level of self-motivation and enthusiasm in the role.

Interested parties please send full resume with current and expected salaries, availability and right to work status.   Applicants not invited for interview within 2 weeks may consider their applications unsuccessful.  Data collected will only be used for recruitment purpose.