Background and Purpose of the Role:

 To be responsible for administration for the senior management of the company  

Impact and Key Deliverables:

Scope of the impact the role has (e.g. financial, staff, geographical spread)

•  Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
• Prepare and disseminate correspondence, memos and forms
• Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Attending meetings and keep minutes
• Recording and ensuring activities are completed
• Receiving and screening phone calls and redirecting them when appropriate
• Organize business schedules and travel arrangements
• Document expenses and hand in reports
• Perform office admin duties such as reception coverage, visitor greeting, courier & mailing, supply replenishment, and any ad-hoc tasks, etc.

Knowledge and Skills Required:

Relevant qualifications and experience the ideal candidate will require

•  8-10 years working experience in secretarial / admin position, exposure in MNC and fast-paced environment preferred.
• Degree in Business Management/Secretarial Studies or related field
• An excellent team player with strong sense of team works in support of Assistant Team functions.
• Good communication & organization skills, flexible, strong sense of responsibilities and detail-oriented.
• Proven ability to handle confidential and sensitive material and critical assignments in a professional
• Flexible to work extended hours if required
• Intermediate PC skills, such as Microsoft Office
• Proficient in both spoken and written English, Chinese, preferable with Mandarin.

Key Competencies:

Essential personal attributes and behavioural traits the individual must possess.

•  Shall be capable of working under pressure whilst maintaining the ability to plan & coordinate
• High-integrity, confidentiality and able to work under pressure
• Highly motivated; eager to contribute to an effective team operation
• Reliable and responsible, shows attention to detail.
• Strong interpersonal and negotiation skills.
• Must possess sound reasoning skills and have the ability to follow directions
• Must have the ability to communicate effectively with both technical and non-technical staff in a multi-cultural environment.
• Able to work with supervision