Job Description

• Reporting to the Operations & Facilities Management Director
• Office administration and management - this includes but not limited to office space planning, coordinate internal office moves, maintain the floor maps and telephone list; oversee business cards/letterhead etc. printing , manage OFM mobile phones, uniform arrangement; perform induction program and work station risk assessment for new joiners; petty cash payment and handle various kinds of office expenses payment.
• Ensure the smooth daily office operation and oversee the maintenance of our Office Premises at One Taikoo Place (OTP) and Admiralty Centre (AC). This includes but not limited to office cleaning, pest control and carpet cleaning arrangements; arrange inspection of fire equipment to comply with the Fire Service Regulations; coordinate annual fire drill etc.
• Responsible for Office Procurement - e.g. purchase office equipment, furniture and  office supplies in accordance with the Office Procurement Policy; and maintain a master inventory list of all equipment/furniture owned by the Firm
• Supervise the Catering assistants and Cleaners, and provide the necessary training
• Be hands-on with necessary office renovation and relocation, if required
• Handle logistics arrangements such as travel bookings for Practice Group retreats for HK based participants; coordinate setup and catering for in-house training/meetings/events; hotel bookings for visitors to HK; office cars bookings
• Organize Office events (e.g. Friday night drinks, Christmas party, Social Club, and support regional/global events) and manage venue booking, decoration and catering, etc.

Requirements

• At least 10 years all round office administration and management experience in sizable companies in a similar role
• Candidate with less experience will be considered for the post of Assistant Operations & Facilities Manager
• Extensive working experience with senior management and managing the office services team  
• Excellent spoken and written English and Chinese
• Detail-oriented, flexible, good interpersonal skills, positive attitude, willing to go the extra miles

We offer an attractive salary, discretionary bonus, 5-day working week and medical scheme (including dental and maternity benefits). Interested parties, please submit your application by clicking APPLY NOW at below.

Baker & McKenzie is a member of Baker & McKenzie International, a Swiss Verein. Our Firm is an equal opportunity employer and welcomes applications from all qualified candidates. All applications will be treated in strict confidence and will be handled by authorized personnel only. Information provided will be used for the purpose of employment application to Baker & McKenzie and will be destroyed within 12 months from the date of receipt.