Title of Post: Associate Private Partnerships and Philanthropy (PPH) Officer
Category/grade: National Professional Officer (NOB)
Post Number: 10034412
Type of contract: Fixed-term Appointment for 12 months
Location: Hong Kong, China
Date of Issue: 13 May 2022
Effective date of assignment: Immediately
Closing Date: 26 May 2022

Organization Setting:

The position of Associate Private Partnerships and Philanthropy (PPH) Officer reports direct to Private Sector Partnerships Service (PSP) Officer, the head of the Private Sector Partnerships Unit in UNHCR Hong Kong.  PSP sits within UNHCR's Division of External Relations (DER) and is responsible for mobilizing resources for refugees from the private sector.

In addition to his/her manager, the incumbent will work closely with the Global and Regional PSP Service and act as the key pivot for the future growth and development of PPH for UNHCR in Hong Kong and Macao SARs. S/he will be responsible for strategizing for the PPH Programme as well as managing new and existing relationships to increase financial and other forms of support such as advocacy, visibility, and public engagement, substantially from Corporations, Foundations and High Net Wealth Individuals/Major Donors, as part of the global PSP strategy.

The appointment offer will be subject to the proof of vaccination against Covid-19 with WHO approved vaccine[1], medical clearance and satisfactory reference checks.

Functional Statement:

Responsibility

• As delegated by the supervisor, support the engagement with a portfolio of PPH donors, and all activities relevant for the acquisition and strengthening of partnerships and relationships with them, ensuring that a dynamic pipeline is in place and regularly assessed and updated.
• Support the preparation of pitches, presentations, proposals, reports, and any other fundraising material targeting PPH donors. This can include working with PSP HQ to support the delivery of on-time reporting on contributions, and the development of funding proposals representing UNHCR’s priorities and donor needs.
• Support the the management of partnerships and relationships, e.g. by helping to draft donor reports, plan donor missions or other tasks necessary to ensure that relationships are appropriately nurtured.
• Undertake market research to provide intelligence to inform PPH initiatives and/or the approach to specific donors or sectors.
• Support on the engagement of existing and potential donors at high-profile events, which can include being responsible for the logistics to ensure events are adequately planned and executed, and supporting on the preparation of the agenda, briefing notes, and talking points.
• Support the organization of internal meetings and skill-shares; and help plan the agenda points relevant to matters pertaining to partnerships and philanthropy.
• Support the drafting of the PPH section of the PSP team’s PSP Annual Plans and Budgets, as the Quarterly Reports, by supporting the preparation of budgets and creating financial reports.
• As delegated, and in collaboration with Administrative colleagues, support PPH colleagues with procurement, admin and travel matters.
• Support the maintenance of up-to-date and accurate records of partnerships and relationships. This might include helping to keep track of income raised, keeping internal calendars and plans updated, and supporting on data entry and maintenance on Salesforce.
• Contribute to the development and updating of content on PSP’s SharePoint platform, in order to improve internal communications, and to maintain a regular flow of information with colleagues within and outside PSP.
• Contribute to information management and knowledge-sharing, through the collation and dissemination of data and information on partnerships and philanthropy.
• Support the delivery of communications and visibility plans with PPH donors. This can include gathering, consolidating and presenting data and information for the preparation of communications materials in collaboration with Communications and/or Public Information colleagues.
• The incumbent of the position will perform in direct link with the broader PSP country market plans and context, including effective collaborating on and working towards non-direct cash elements together with IG and campaigns, such expanding network for other purposes like in-kind, free publicity, CRM or location access for face-to-face frontliners.

• Support the development of relationships with philanthropists, major donors, HNWIs and ultra HNWIs, by supporting the implementation of bespoke care plans to ensure that donors are engaged with the organization.
• Support the delivery of high-quality presentations, proposals and reports for major donor audiences, including through impact reporting.
• Support the organization of high-level events tailored for philanthropists, major donors, and (U)HNWIs.
• If requested, analyse the relevant data to ensure that donors are identified and cultivated towards their peak giving level.
• If requested, work with Individual Giving colleagues on initiatives, plans and messaging on specific themes to ensure that materials can be tailored for major donors and (U)HNWIs. This can include supporting the development of marketing materials on legacies and planned giving; or supporting activities to upgrade and transition appropriate middle donors to the major donor/HNWI programme.

Foundations

• Support the development and implementation of initiatives designed to engage with foundations.
• Support on the preparation and submission of foundations grants, including budget and narrative submissions, by helping gather, consolidate and present information in line with agreed deadlines.
• Support the logistics and planning of the organization of or participation in events for foundation and philanthropic networks and/or events in which senior foundations leaders are attending.

Corporate

• Support colleagues in implementing initiatives designed to acquire and strengthen partnerships with corporations and corporate foundations.
• Support colleagues in the management of corporate partnership and in the implementation of cultivation and stewardship plans with corporate partners to ensure that their competencies are leveraged for the benefit of UNHCR and persons of concern, and that the partnership is achieving its full potential. This might include support on joint initiatives, such as cause-related marketing campaigns, joint communications and employee engagement plans.
• Support the preparation of pitches, presentations and reports which communicate to corporate partners’ representatives, in an accurate, timely and persuasive manner, relevant information on UNHCR’s programs and activities.
• Perform other related duties as required.

• 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1-year relevant experience with Doctorate degree.
• Preferably with a bachelor’s degree in Communications, Marketing, Communications, Journalism, International Relations, Economics, Business Administration, Management, Social Sciences, Fundraising or other related fields
• Relevant professional experience in fundraising and/or partnerships and/or management of relationships with donors and/or external partners, with exposure to an international environment and/or with humanitarian organizations.
• Ability to produce high-quality written materials tailored to specific audiences. Ability to balance different and sometimes competing needs and deadlines.
• Experience in coordinating between multiple stakeholders, with an ability to multi-task, manage time, and thrive in a high-pressure environment.

• Knowledge of humanitarian and/or development programming.
• Knowledge of CRM systems, ideally Salesforce.
• Knowledge of SharePoint 365 platform.
• Experience in marketing and/or communications.
• Experience in a UN field location and/or working in a developing country, with an ability to function well in a multi-cultural environment.

• PSFR Management/Support of Private Sector Fundraising Investment processes/procedures
• Fundraising
• Fundraising materials production and management
• Fundraising Mechanism of Donor Governments
• Corporate Fundraising and/or Foundation Fundraising
• Leadership Giving/Individual Giving Fundraising programmes
• Corporate Partnership Fundraising
• Experience in fundraising organizations
• Emergency Fundraising
• Middle and/or Major Donor Fundraising
• Fundraising (incl. operations, programmes)
• Experience in Private Sector Fundraising
• Fundraising - High Net Worth Individuals (HNWI)
• PSFR Management of Private Sector Fundraising Investments in new markets
• MS Office Applications
• Business Intelligence (BI)
• Computer Literacy
• Multi-stakeholder Communications with Partners, Government & Community

• Knowledge of English and/or UN working language of the duty station if not English.
• Proficiency in both English and Chinese (Cantonese and Putonghua)

• Accountability
• Communication
• Organizational Awareness
• Teamwork & Collaboration
• Commitment to Continuous Learning
• Client & Result Orientation

• Empowering and Building Trust
• Managing Resources
• Managing Performance

• Negotiation and Conflict Resolution
  
• Political Awareness
• Stakeholder Management

UNHCR is a global organization, dedicated to saving lives, protecting rights and building a better future for refugees, forcibly displaced communities and stateless people. Every year, millions of men, women and children are forced to flee their homes to escape conflict and persecution. We are in over 130 countries, using our expertise to protect and care for millions.

The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity. 

Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing, training or any other fees).