This is an opportunity to become part of our highly respected, rapidly growing global brand. With vibrant, energising offices and a great culture we are located centrally in Hong Kong. We require an experienced Operations/Office Manager who is meticulously organised, able to tackle a range of ad hoc tasks and is looking to work in an upbeat, open plan, highly active office. Please see below for further information on the role;

Essential Duties and Responsibilities:

• Manage all day to day activities within HR; Such as: Maintaining up to date HR database and protocol,  implantation of HR processes throughout the Hong Kong office, maintain accurate databases of Medical Certificates (Medical leave), Holiday leave and employee activities and reviews.
• Facilitate the overall office administration
• Manage and propose company policies and ensure that they are in accordance with government regulations
• Provide swift solutions to everyday general IT issues across the sales floor
• Manage the development and review of corporate plans
• Vendor management
• Develop and implement improvements in operational procedures
• Plan & organize events/ functions/ meetings/ group meetings/ conferences
• Manage & monitor office purchases such as stationeries and pantry supplies
• Communicate account matters to the external accounting parties
• Oversee the office’s incoming & outgoing post and handle & screen in-coming telephone calls
• Arrange for payments to all the suppliers
• Any ad-hoc duties commensurate with the role may be assigned from time to time
• Main interactions with Contracts administration and Finance manager
• Frequent liaising with the Operations, IT and finance teams in our London Headquarters.

Requirements

• Degree in business related discipline
• Min 2 years of experience in Office Management capacity
• Conversant in both English and Cantonese in order to liaise with Cantonese speaking associates
• Strong IT skills.
• Competent in the use of Microsoft Word, PowerPoint and Excel and preferable HR database systems
• Punctual, organised and outgoing
• Self-starter with a solution focussed attitude and eagerness to learn on the job

Please send your resumes to Alex Compton: alex.compton@spencer-ogden.com

Start Date: ASAP

Spencer Ogden is the recruiter of choice. By providing end to end full life cycle services within various sectors; we are able to offer a 360 degree recruitment solution to our Clients. With a presence in all the major global hubs including the UK, Germany, Scotland, Middle East, Canada, Singapore, Australia, Hong Kong and the United States we are strategically placed to accommodate our clients’ and candidates’ needs.

With vast knowledge and experience within different sectors of the market, we represent professionals at all levels and recruit for clients internationally within:

Finance & Trading
Built Environment
Innovation Technology
Energy, Infrastructure and Real-Estate

At Spencer Ogden we are able to think outside of the box, work together cross sector in order to facilitate the necessary change and the subsequent changing needs of our clients and candidates.

We have access to an international database and a global relationship network in all our sectors ensuring a premium service is delivered to both clients and candidates, cementing our brand at the forefront of our industry.