Position: Board Support Services Administrator
Location: Hong Kong

The Maples Group is a standard bearer in financial and legal services, trusted by many of the world’s largest hedge fund managers, private equity firms and international corporations.

Our distinction flows from our carefully curated team: 2,000+ professionals characterised by tenacity, ethics and exacting excellence.  We hire smart and sharpen smarter, arming talent with best-in-class resources and skills.  Operating in key financial centres across the Americas, Asia, Europe and the Middle East, our international presence offers a unique springboard for career development and cross-cultural immersion.  Our side-by-side financial and legal services are similarly ripe for interdisciplinary learning and growth.  

The Maples Group looks to add a Board Support Services Administrator team or our Hong Kong team and invites eager and qualified candidates to apply.  We are committed to diversity, inclusion and equality of opportunity as we attract, retain and develop world-class talent.

Who We Seek

Under the supervision of a Senior Vice President or Assistant Vice President, will be responsible for organising board meetings of a portfolio of client companies, including investment funds managed by some of the largest asset managers in the world.

About the Role
Primary responsibilities include:  

• support corporate secretarial professionals with the coordination and scheduling of Board, Committee and Shareholder meetings;
• drafting agendas for meetings and ensuring efficient preparation and distribution of board packs in a timely and accurate manner;
• liaising with third party service providers, including auditors, fund administrators and independent non-executive directors, to collate and distribute board packs and other meeting materials;
• preparing and updating action point lists, maintaining accurate client related records, responding to queries from clients and service providers and acting as a channel of communication for the directors and client companies will be required;
• under appropriate supervision, attend client board meetings and assist with the preparation of minutes; and
• on-boarding new client engagements and database maintenance.

 What You Bring

In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following:

• An excellent standard of English and an ability to write clearly and succinctly in English are essential pre-requisites for the role

• A knowledge of Cantonese and Mandarin would be an advantage.

• A degree holder with a minimum of 2-3 years’ working experience in legal, fund administration or financial services industry disciplines.

• Demonstrate a strong ability to complete tasks while under pressure.

• Be proficient in all MS Office and Microsoft applications and must be able to work on their own initiative or as part of a team.

• Must have excellent organisational and planning skills with strong attention to detail.

• Excellent communication skills.

• An interest in the financial services industry.

• Be pursuing or have an interest in pursuing a corporate secretarial qualification.

 Benefits & Rewards

The most enduring professional relationships are reciprocal relationships. The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including:

• Comprehensive health coverage (medical, dental and optical)
• Competitive vacation packages
• Educational assistance and professional development programmes
• Savings or pension plan
• Life insurance
• Travel insurance
• Global mental wellness programme
• Social events

About the Maples Group

Over five decades, the Maples Group has grown from modest beginnings into one of the world's preeminent professional services firms, offering specialised fiduciary, fund administration, regulatory and compliance, entity formation and management and legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg.

You can learn more about the Maples Group on our corporate website.  Experience our culture and our people on our Careers Page or on LinkedIn.

Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at maples.com/privacy for details on how we handle personal information relating to job applicants.

Maples Fiduciary is a market leader in the provision of specialised fiduciary, entity formation and management, insurance and administration services including independent directors, managing member, general partner and trustee services. With offices in key locations around the world, its clients include global financial institutions, institutional investors, investment managers and international corporations.

Due to significant growth and expansion of our Hong Kong office, Maples Fiduciary Services is seeking highly motivated and talented individuals.