Job Responsibilities:

Administrative and logistic support

• General administrative duties including invoicing, meeting arrangement, calendar updates for HR Wellness team.

Nursing and Wellness facilities management

• Manage the nursing and wellness facilities across Asia Pacific;
• Monitor usage and provide regular report to the manager;
• Develop SOP around booking and usage;
• Work closely with stakeholder to ensure the facilities and the equipment is functional and tidy;
• Manage usage conflict.

Pandemic medical supplies management

• Part of team reviewing and managing onsite medical supplies;
• Arrange disposal/restock as needed;
• Provide year end budget of medical supplies;
• Liaise with vendors on purchase of replacement supplies.

Health check-up coordination

• Work closely with Health Services team to identify suitable health check providers;
• Arrange contract with suitable providers;
• Prepare communication/marketing materials on health check-up;
• Monitor usage;
• Process invoices and claims;
• Prepare summary of abnormal results and report to the Occupational Health team.

Other ad-hoc projects

• Event management including onsite flu vaccination program;
• Arrangement of meeting rooms and zoom links for virtual programs;
• Other adhoc events and tasks as required.

• Degree holder, preferably in business administration, human resources or related discipline;
• With at least 3 years relevant experience;
• Fluent in English and Chinese (written and spoken), good command of Mandarin required.  Additional languages will be an asset;
• Self-motivated with attention to detail, good organizational skills, ability to work independently and under tight schedules;
• Excellent interpersonal and communication skills;
• Proficient in MS Office tools (Excel, Powerpoint, Word).  Experience in using web-meeting, Citrix, etc. will be an asset;
• Completed Covid-19 vaccination is a must.

About Quality HealthCare Medical Services Limited

Quality HealthCare Medical Services Limited (QHMS), Hong Kong, became part of Bupa, an international healthcare group, in October 2013. QHMS' operations span diagnostics, primary healthcare and day care specialties. With roots tracing back to 1868, QHMS serves the community through a network of over 1,500 provider service points in the city, including over 100 self-owned multi-specialty medical centres and affiliated clinics offering Western Medicine, Traditional Chinese Medicine, Diagnostics & Imaging, Dental, Physiotherapy, Mental Health and Wellness services. It also operates a private nursing agency. QHMS is one of the largest providers of healthcare services to corporates in Hong Kong. In 2020, the Group recorded 2.5 million healthcare visits. QHMS endeavors to enhance the quality of our professional services continuously to satisfy the needs of customers and patients.