Job Responsibilities

• Develop and implement administration polices and strategies to ensure efficient and timely administrative support to staff and smooth operation of different units;
• Prepare and handle annual operating and capital budget for administration office. Monitor monthly expenses, compile reports and continually identify improvements and cost savings;
• Co-ordinate office and cleaning supplies procurement, mailing arrangement, update headquarter telephone contact list and service unit list;
• Lead the administrative team to provide support during the charity events and staff activities;
• Co-ordinate and update headquarter storage areas and inventory records;
• Supervise appointed contractors to manage security and cleaning services;
• Co-ordinate and support tendering process;
• Manage, co-ordinate and update the central vendor pool. Identify new and qualified vendor to ensure reliable product and/or services quality;
• Lead and supervise annual procurement projects of central items including but not limited to insurance plan, cleaning supplies, stationery supplies, security services, cleaning services;
• Hold regular occupational health and safety committee meeting with departmental representatives and ensure compliance of relevant staff safety requirements;
• Any other job duties or ad hoc projects as assigned.

Job Requirements

• Higher Diploma or above in business administration, facilities management or related discipline;
• Minimum 5 years of solid experience in procurement, facilities management and administration;
• Advanced negotiation techniques and strong interpersonal skills with the ability to build and maintain strong working relationship and influence stakeholders at all levels;
• Sound knowledge of general procurement processes, tendering processes, logistics and leasing management;
• Proficiency with MS office applications and Chinese Word Processing;
• Ability to work under stress and tight deadline;
• Good command of written and spoken English and Chinese.

Yan Oi Tong(YOT), registered as a charitable organization since 1977, it has become one of the six largest full-service charity groups in Hong Kong. Embracing the mission of "Caring for the Aged and the Young, Promoting Education and Nurturing Talents, Supporting the Disadvantaged and the Sick, Serving the Community with Sincerity". YOT delivers timely and comprehensive caring services in areas of social services, education services, medical services, sports & recreational services, green projects and social enterprises to those in need in the community through operating over 170 service units in Kowloon, New Territories and Hong Kong Island.