Our client is a highly respected and long-established investment management firm with an impressive track record and stable team. They are now seeking a highly efficient and incredibly organized Receptionist/ Office Assistant to join their busy team. This is a fantastic opportunity in a great location that will allow you to work with a leading industry name and interact with a truly collaborative team.

RESPONSIBILITIES

• Support the COO with general administration and special projects
• Represent the company at reception level
• Manage the switchboard; screen and transfer calls in a professional manner
• Manage and coordinate meeting room bookings and ensure the rooms are well maintained with any necessary equipment
• Handle incoming and outgoing mail
• Office Replenishment for Stationery and Pantry supplies, including sourcing, issuing POs and invoice settlement
• Maintenance of office facilities, equipment, furniture & fixtures
• Access card management
• Business card printing
• Audit expense reports to ensure they are in line with group T&E policies
• Administrative support to visitors and office events
• Ad-hoc duties as assigned

REQUIREMENTS

• Minimum of 3-5 years’ experience in a similar role
• Preference for candidates with background in Financial or Professional Services
• Prior experience providing outstanding administrative support in fast-paced and international environments
• Highly presentable with exceptional communication skills and fluency in English and Chinese
• Reliable and capable of working independently as well as part of a busy team
• Proactive with ability to think on your feet and solve problems
• Presentable with warm personality

Job Code: ZB/12129

For further information, please kindly contact Tanya Knott or email your details across to tk[at]charlottefrank.com

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Please note that only shortlisted candidates will be contacted

Charlotte Frank was created specifically to specialise in the recruitment of business support, secretarial and administrative roles, across all industries.

With many years of recruitment experience behind us, we pride ourselves on truly understanding how best to match our clients to our candidates.