Role Summary

The receptionist will be responsible for welcoming guests, answering phone calls, scheduling conference room bookings, managing mail and deliveries and managing office facilities.

Key Responsibilities

• Greeting clients and visitors and handling visitor inquiries.
• Able to operate multi-line telephone systems and office equipment such as computers, printers, scanners, copiers and video conferencing equipment.
• Coordinating conference rooms bookings.
• Ordering and replenishing office supplies.
• Scanning, photocopying, faxing and filing documents.
• Collecting and routing faxes, mails and hand-delivered packages.
• Communication with building management for maintenance of office facilities.
• Perform other ad hoc duties as assigned.

 Essential Skills, Qualifications and Experience required

• Diploma holder or above in any discipline.
• At least 1 year solid reception experience, prior experience in law firm will be advantageous.
• Professional telephone manner and interpersonal skills.
• Ability to work under pressure and multi-task effectively.
• High levels of professionalism, confidentiality and discretion in the handling of all client relationships both internal and external.  
• Personable, friendly, self-motivated and able to work autonomously.
• Good command of spoken and written English, Cantonese and Mandarin.

All applications will be treated in strict confidence. Personal data collected will be used for recruitment purposes only.

Join us, Grow with us and Win with us!

In this fast-paced world our clients look for a pro-active business services partner that moves their company forward, someone who understands their challenges and the importance of commitment. Meet Ince, our clients’ trusted partner, in any case. 

From our offices in Europe, the Middle East and Asia, our dedicated team of legal and business services professionals can guide our clients in developing and delivering on their roadmap for sustainable success and provide them with advice that will not only safeguard their business interests but ensures they reap commercial rewards.