Receptionist & Admin Assistant - West Island School
The English Schools Foundation
- Company Industries：Education
Job Information
- Post Date：2022-05-26
- Career Level：Entry Level
- Location：Not Specified
- Qualification：Degree
- Employment Type：http://www.esf.edu.hk
- Job Function：Admin & HR Clerical / Admin Staff Receptionist Others
- Benefits：Dental insurance, Medical insurance, Five-day work week
Job Description
West Island School is looking for a Receptionist & Admin Assistant on a full-time basis. This is a permanent full-time position (Work hours 07:15 am to 15:45 pm) with medical and MPF benefits.
ROLE SUMMARY
- To support the smooth running of the Main Office and to assist students and visitors to the school.
RESPONSIBILITIES:
- Reception duties – answering the telephone, assisting with office enquiries, managing visitors
- Assisting students and parents with school-based enquiries
- Collating and distribution of register and absentee notices
- Updating late and absent registers on the Gateway system.
- Distribution of all posts to addressees and ensure general office area is tidy and clutter-free
- Manage lost property and ensure termly clearance
- General administrative support - Assist with the logistics and organization of the whole school, department, or year group events e.g. ceremonies, projects, graduation, school trips, and insurance
- Administration Support for registration of staff - for external training events (CPD)
- Support the faculties and departments with administrative duties e.g. textbook ordering, school letters
- Provide verbal and written translation support (Cantonese/English) for staff and the school community where required
Performs other duties and assumes accountabilities as apparent or as delegated, including mutually agreed-upon objectives.
REPORTING TO
- HR & Office Manager
REQUIREMENTS:
EXPERIENCE
- Graduate with Clerical experience
- Experience Preferred in an administrative role/ in schools
ABILITIES & KNOWLEDGE
- Fluent or near-native English language abilities and Cantonese would be an advantage
- Excellent PC skills, with proficiency in MS Excel, MS Word, and Google docs/sheets/forms/slides
- Confident self-starter with excellent interpersonal, communication and organizational skills
- Ability to be flexible, prioritize workload, work independently and use initiative.
- Ability to manage and interpret data
- Willingness to be First-Aid trained
COMPETENCIES
- A friendly manner in relation to staff and students is essential
- Attention to detail, multi-tasking and Team player
- To adapt to changing situations and keen to learn new skills
- Essential to work harmoniously as part of a team
- Capable to manage time effectively under pressure
Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.
For enquiries, please contact Rathi NandaKumar @ 28191962 or Email via "Apply Now"
Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date.
By applying for this position, your application may be considered for other opportunities within ESF.
ESF is an Equal Opportunities Employer
Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.
Aligned with the recommendations of the International Task Force on Child Protection, we hold ourselves to a high standard of effective recruiting practices with specific attention to child protection.
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Company Info
About Us
The English Schools Foundation (ESF) is the largest English-medium international school organization in Hong Kong. Our 22 schools and comprehensive programme
of extra-curricular activities bring out the best in every student through a personalized approach to learning and by inspiring curious minds.
There are over 18,000 students from 75 different nationalities in ESF kindergartens, primary, secondary and all-through schools. About 70% of our students have
parents who are permanent residents of Hong Kong.
ESF is proud of the high academic and wider achievements of our students. In 2020, 22 ESF students achieved the perfect score of 45 points in the IB Diploma
examinations; more than 95% go on to leading universities worldwide.
About the Team
West Island School is a world class co-educational IB World School with a leading reputation in Hong Kong. Our school motto “Strength from Diversity” reflects
that the school caters for students from over 40 nationalities. The school has a strong focus on developing responsible global citizenship teaching through the UN Sustainable Development Goals. Courage, compassion and service beyond the classroom define our
students. We have a reputation for academic excellence and the vast majority of students graduate to a range of leading worldwide universities after completing the IBDP or IBCP programme. In 2020, our average score for the IB Diploma was 37, and 29% of students
achieved 40 points or more. Extracurricular activities are offered termly through an extensive CAS programme (Community, Activity and Service). We have a strong focus on pastoral care to support the whole development of young people.
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