Personal / Executive Assistant to CEO
Airwallex (Hong Kong) Limited
- Company Industries：Financial Services
Job Information
- Post Date：2022-06-28
- Career Level：Middle
- Location：Quarry Bay
- Yr(s) of Exp：2 years
- Qualification：Degree
- Employment Type：Full Time, Permanent
- Job Function：Admin & HR Personal / Executive Assistant
- Benefits：Dental insurance, Medical insurance, Performance bonus, Five-day work week
Job Description
Who we are:
Founded in 2015, Airwallex is a global payments fintech transforming the way businesses move and manage money domestically and internationally, headquartered in Hong Kong. In today’s fast-changing digital era, our purpose is to empower businesses of all sizes to grow in their own markets and around the world, and by doing so, contribute to the global economy. To achieve our mission, we have built a proprietary global financial infrastructure platform that offers extensive coverage across 130+ countries and 50+ currencies. Our platform enables businesses operating globally to transact, collect and pay in any foreign currency without the constraints of the current global financial system. In just five years since we were founded, Airwallex has grown to become one of Hong Kong’s fintech unicorns and a well-funded international technology leader backed by world-leading investors. Our innovation and scale have been further recognised and awarded by leading independent authorities, such listing in Forbes' Cloud 100 2020, and placing in the Top 50 of KPMG’s Global Fintech100 two years in a row. To support our ambitious growth plans, we’re looking to expand our global teams with smart, driven and passionate individuals who are excited about joining our rocketship and taking on the challenge of a lifetime.
As the Personal / Executive Assistant to our CEO (Australian Chinese), you will act as the trusted liaison with his internal/external stakeholders and teams, you will work to ensure that he is able to focus on priority work by leveraging your exceptional organisation, communication, and administrative skills to triage and prioritise incoming requests. No two days will be the same, so if you are someone that enjoys working in a fast-paced environment with variety in your work then this role is for you.
What you will do:
- Extensive calendar management for the CEO across multiple time zones
- Acting as the point of contact for internal/external stakeholders requiring time and or action from the CEO
- Proactively coordinating internal and external meetings inc. agenda preparation, venue and technology, documenting minutes, etc.
- Travel arrangements including but not limited to flight & hotel bookings, transfers, visa coordination, and other local requirements
- Preparation and/or distribution of internal communications on behalf of the VPs (including management of team distribution lists)
- Manage business expenses, personal invoices, bill payment and insurance reimbursements
- Maintain and update templates for agendas, meeting notes and internal memos
- Coordinate reservations, meal, and appointments whenever needed
- Complete day-to-day errands and situational requests
- Coordinate logistics required for personal events, appearances, or activities
- Coordinating company and team events e.g. sales kick off, EOY Party, etc.
- Assistance in preparing documents and presentations
- Invoice and expense management
- Ad-hoc reception coverage, office management, and other project tasks as required
Who You Are:
- You are success-oriented and hold yourself accountable for delivering key outcomes. You consistently “go the extra mile” in your work
- You are execution oriented, with good instincts for anticipating needs and changes
- You are maniacal about detail and organization; a stellar multi-tasker
- You have excellent verbal and written communication skills; comfortable communicating proactively and directly
- You have a low-ego attitude – ready and excited to conquer any task. You are smart, presentable, meticulous, well organized and an excellent team player;
- You work collaboratively with people at all levels and across functions and cultures
- You can synthesize and communicate insights to stakeholders and senior management
Skills and Experience you will bring:
- Degree holder with at least 5 years of EA experience, serving C-level Executive/VP.
- Preferably 2+ years of experience in another start-up/Tech company
- Diligence, reliability, and a strong sense of responsibility particularly in relation to confidential and sensitive matters
- A calm demeanor
- Appetite for new challenges and opportunities
- Comfortable with all forms of start-up ‘start up’ technologies including and not limited to Slack, Google Suite, Confluence, Zoom, Wechat, Whastapp
- Proficiency in MS Word, Excel, PowerPoint
- Exceptional communication in verbal and written English, Mandarin, and Cantonese
Company Info
Founded in 2015, Airwallex is a global payments fintech transforming the way businesses move and manage money domestically and internationally, headquartered in Hong Kong. In today’s
fast-changing digital era, our purpose is to empower businesses of all sizes to grow in their own markets and around the world, and by doing so, contribute to the global economy. To achieve our mission, we have built a proprietary global financial infrastructure
platform that offers extensive coverage across 130+ countries and 50+ currencies. Our platform enables businesses operating globally to transact, collect and pay in any foreign currency without the constraints of the current global financial system. In just
five years since we were founded, Airwallex has grown to become one of Hong Kong’s fintech unicorns and a well-funded international technology leader backed by world-leading investors. Our innovation and scale have been further recognised and awarded by leading
independent authorities, such listing in Forbes' Cloud 100 2020, and placing in the Top 50 of KPMG’s Global Fintech100 two years in a row. To support our ambitious growth plans, we’re looking to expand our global teams with smart, driven and passionate individuals
who are excited about joining our rocketship and taking on the challenge of a lifetime.
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