Primary Duties and Responsibilities

• Work directly with the CEO to support all aspects of his daily work routine.
• Maintain the CEO’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.
• Coordinate work with other staff as needed; play a key role in the coordination of staff efforts both within and outside the department.
• Provide coordination, monitoring, and communication of projects and programs managed by the other departments and the CEO's Office.
• Assist in activities and processes including project planning, intake, prioritization, initiation, execution, and training;
• Serve as a primary point of contact between the Office of the CEO and others, including helping to coordinate the work of the different groups and providing administrative support for governance meetings.
• Assist the CEO in the development of presentations for internal and external audiences.
• Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Routinely perform a wide variety of support duties.
• Compose and prepare letters relating to routine correspondence for the CEO’s signature.
• Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
• Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.
• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.

Skills and experience required:

• Bachelor’s degree preferred
• At least 8 - 10 years of relevant work experience
• Well versed in the Hong Kong Companies Ordinance, listing rules and other applicable regulations
• Working knowledge of the corporate laws of China,
• Excellent command of spoken and written English, Cantonese & Mandarin
• Prior experience in supporting other departments
• Excellent computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
• Tech savvy and able to learn new software with ease
• Excellent organization and time-management skills