Reporting directly to the Executive Director, the incumbent will be encouraged and cultivated to develop his/her career beyond administrative duties into operational or development opportunities if he/she is able to demonstrate promise and ambition.

Responsibilities:

• Provide secretarial and administrative support to senior management
• Liaise and interface with internal departments as well as external parties
• Meeting agenda – pre-post meetings prepare high level summary of meeting objectives, conclusions as well as help facilitate execution and schedule management
• Basic research and fact-finding – perform ad-hoc research for various topics/subject matter to help facilitate strategic direction
• Prepare letters, consolidate and handle confidential documents, correspondence, agreements and proposals
• Coordinate projects logistics including but not limited to prepare related documents, presentation materials and analysis reports
• Maintain filing system and confidential information
• Assist in ad hoc projects as assigned by superior

 Requirements:

• Minimum three years work experience
• Excellent command of spoken & written English and Chinese (proficient in Mandarin)
• Detail-oriented, self-motivated, highly flexible and well-organized
• Strong in communication, mature, can work independently, and high sense of responsibility and resourceful
• Solid experience in secretarial and project administrative support
• Analytical in thought process and purposeful/effective in communication