The Secretary provides support to the managing director. Offering administrative help such as monitoring managing director’s calendar, providing secretarial support, document filing, transportation and travel arrangement.

Key Responsibilities

• Manage the calendar / diary activity, including the coordination of the intensive schedule, business meeting, conference and appointments
• Provide full spectrum of secretarial supports to the managing director
• Manage, coordinate, and arrange managing director’s travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary

Requirements

• Bachelor’s degree in all discipline with a minimum of 1-2 years of relevant experiences in supporting senior management
• Be resourceful and proactive when issues arise
• Possess strong multi-tasking, organizational, time-management skills
• Professional appearance with positive and good attitude
• Excellent interpersonal and communication skills (both written and verbal internally and externally
• Professional, able to work under pressure, self-motivated, responsible, independent and attentive to details with ability to prioritize multiple tasks
• Willing to learn, take up challenges and work as a team
• High level of integrity and confidentiality of all business and private matters
• Experience of working in a complex, international organization is a plus