Office Admin & Finance Manager & Assistant to Executive Director

JOB DESCRIPTION

Design Trust an initiative of registered charity Hong Kong Ambassadors of Design, an innovative non-profit organization, is seeking for a detailed oriented, and organized team member to engage in the smooth operations, financial and administrative matters, and office management of all the documentation of the organization, and supporting all day-to-day operations. Candidates should possess the ability to execute the overall administration, accounting, financial and smooth running of the registered charity. More details of the organization https://designtrust.hk/.

This position is to commence as soon as possible on a two-year fixed-term basis with contract-end gratuity and contribution to a retirement benefits scheme, totaling up to 10% of basic salary, and with the possibility of renewal.

Shortlisted candidates will be invited to attend a written test and an interview.  Applicants with less experience may be considered for the post of Administrative & Finance Officer role.

Responsibilities:

•        Work closely with the Executive Director and team members of the organization.
•        Responsible for executing all the administration, financial management, and smooth running of the office.
•        Ensure daily operations and functions are executed and on time.
•        Manage website and archival documentation with appointed external vendors and team.
•        Attend all functions as required and provide logistics support for programmes and activities, venue and exhibition support logistics.
•        Maintain communication and trusting relationships with both internal and external stakeholders.
•        Maintain and update administrative filing in a systematic way, ensuring accuracy and validity of information.
•        Keep financial records, performing financial procedures, and maintaining accounting records.
•        Develop and maintain effective office systems and supporting efficient running of daily operations, including office and archive gallery space.
•        Ensure staff handbook is reviewed and updated as required.
•        Maintaining personnel records, managing and executing all optimize procedures such as database management.
•        Provide services and support to the Executive Director, meetings coordination, such as sponsorship outreach, board meeting minutes to strategy development and personal schedules.
•        Coordinate with external consultants or departments, vendors and service providers to ensure smooth daily operation.
•        Act at all times in a civil manner and shall be punctual, sober, conscientious and loyal in carrying out his/her duties.
•        Devote the whole of her time, attention and skill to the duties of his/her office.

Requirements:

•        University Degree holder.
•        At least 5 years of full-time working experience.
•        Ability to build and maintain relationships, proactive and able to work independently. Work efficiently and accurately.
•        Ability to work as part of a team, excellent communication, presentation and written skills.
•        Proficiency in MS Word, Excel and PowerPoint. Technological adept
•        Fluency in spoken and written Cantonese, Mandarin and English.

Applications (including a cover letter, detailed resume, salary requirements, salary history and available start date) by 10:00 AM (HKT), July 25th 2022. Only selected applicants will be contacted.

Design Trust an initiative of registered charity Hong Kong Ambassadors of Design, an innovative non-profit organization, is seeking for a detailed oriented, and organized team member to engage in the smooth operations, financial and administrative matters, and office management of all the documentation of the organization, and supporting all day-to-day operations. Candidates should possess the ability to execute the overall administration, accounting, financial and smooth running of the registered charity. More details of the organization https://designtrust.hk/.

Website:            https://designtrust.hk/

Instagram:         @designtrust

Facebook:          www.facebook.com/designtrust