Responsibilities include:

• Managing office/ showroom supplies stock and placing orders (E.g. Pantry suppliers, light bulbs, stationeries, flowers, managing cleaners etc) keeping office and showroom and filing organised. 

• Manage financial, sales and administrative reports (Sales performance report, management reports Etc) 

• Manage and update company databases, including VIPs database update. 

• Manage HR, including setting up training schedule, monthly salary payment & commission payments Etc. 

• Oversee and record cheque payments, reimbursements, cheque logs and all expenses.

We are looking for a strong candidate to join our team to support our daily office operation. Candidates should be well organised, tidy, with a sound memory, self disciplined, loyal, hard working and loves challenges. He or she should have passion to take care of other colleagues, be resourceful to solve issues, and will not abuse the power given. A successful Assistant Office Manager will act as the point of contact for all employees, providing administrative support, managing their queries and servicing their needs. 

Main duties include managing office supplies stock, preparing regular reports (e.g. expenses and office budgets) Payments & cheque logs and organizing company filings & records. 

Our ideal candidate also has working knowledge of office equipment and basic software like excel, ppt. Etc..

Successful candidate should be able to ensure our administrative activities run smoothly on a daily and long-term basis.

Prepare regular sales, payments & expenses & financial reports. Maintain and update company databases

Organize a digital & hardcopy filing system for important and confidential company documents

Answer queries by employees. Update office & HR policies as needed. Promote a positive and demonstrate a caring culture within the workplace. 

Maintain a company calendar, develop monthly roster for all and schedule appointments

Book venue & restaurants as required. Distribute and store correspondence (e.g. letters, emails and packages)

Arrange travel and accommodations. Schedule in-house and external meetings, appointments & events

Support sales activities if on duty at showroom. Support GM on her travelling arrangement, living quarter arrangement, managing tenants/ leases & meeting arrangements etc.  

Requirements:
Proven successful experience in similar role, can handle multi-tasks, upgrade & smoothen work procedures, meet deadlines and take care of employees and company’s mutual benefits. 

Experience with office management software like MS Office (MS Excel and MS Word)

Strong organization skills with a problem-solving & serving attitude

Excellent written and verbal communication skills, manage suppliers well. 

Attention to details. Cheerful. High school diploma; additional qualifications in Office Administration are a plus