THE OPPORTUNITY

Reporting to the Senior People Partner, you will oversee the daily office operations of our workplace in Hong Kong, ensuring it is fit for purpose and to support our team members to be at their best, in spaces to concentrate, to create, to collaborate, or to connect. You will also work closely with the wider People Team across our other Asia hubs.

THE ROLE

• Overall management of office operations including vendor management, courier services, mailroom management, and incident management. This will include administrative and logistics support such as preparing correspondence, timely processing of invoices, physical space management, etc.
• Create and manage procedures that maintain a safe, inclusive workplace, with a focus on automation and digitisation of existing processes
• Coordinate with internal and external stakeholders with regards to various activities, including warehouse management, visitor management, and travel agency management
• Engage and manage external contractors, whilst reviewing the service quality regularly
• Some manual work including manoeuvring of deliveries, organising office space, etc
• Organise group events and liaise with the relevant stakeholders
• Assist in ad-hoc projects and other duties as assigned by the Senior People Partner, which may include supporting other teams and locations across Asia
• Due to the nature of the role, some out-of-hours work should be expected. This time is compensated with time in lieu

WHO YOU ARE

• Relevant working experience in a sizable and/or multinational company, including basic understanding of invoice processing
• Excellent interpersonal and communication skills in Cantonese and English (spoken and written), Mandarin is desirable
• Strong computer skills and ability to navigate digital tools and apps, including digital content creation. Proficient in Google Suite
• Highly competent in stakeholder management, including influencing and coordination
• Pro-active in challenging the status quo and able to trial and implement different ways of working
• Be attentive to details and able to work independently, prioritising and communicating planned workload
• Good problem solving, analytical and project management skill as well as ability to work with diverse stakeholders
• Team player with can-do attitude, able to prioritise workloads to meet deadlines and complete tasks in a timely manner
• Awareness and understanding of Health & Safety regulations
• Be comfortable with ambiguity and frequent change

Woolworths Group is one of Australia and New Zealand’s leading retail groups, supporting well-known brands such as Woolworths, Big W and Countdown. Our great team is focused on creating better experiences together, for our customers, our communities, and for each other.

Our Asia hub is critical in developing amazing products for our customers across Australia and New Zealand. As part of our operations in Hong Kong, Bangladesh, Thailand and Mainland China, you will have the opportunity to work with a diverse range of products including food, groceries, apparel & accessories, home deco, health & beauty, electrical appliances and so much more!

Asia is also home to Summergate, a Woolworths company, which distributes wines and spirits to leading hotels, restaurants and retailers across Greater China. Through our offices across Mainland China, Hong Kong and Macau, we exclusively represent over 60 brands from 12 of the world’s leading drinks producing countries.

People are at the heart of everything we do, which is why a job with us is never just a job, it’s a chance to be part of something special, and an opportunity to grow and make a real difference, to the team you join as well as your own career path.

We make a real difference to families, bringing a little good to everyone, every day, through delivering great products, at the right prices, without compromising on quality. If you are ready to embark on a journey that will connect you with great people, in our dynamic businesses, now is the time.

If you’d like to join our Asia team, to help us continue to grow, innovate and support our communities, we’d love to hear from you.

You can learn more about working with us on LinkedIn or via https://au.linkedin.com/company/woolworthsgroupasia/life .

Our Talent Acquisition Team and Hiring Leaders kindly request no unsolicited resumes or approaches from Recruitment Agencies. Woolworths Group is not responsible for any fees related to unsolicited resumes.

For more information about our businesses, please visit the following:

Woolworths Group

Woolworths Supermarkets

BIG W

Summergate