Our client is a global strategic communications advisory firm, headquartered in New York City with 26 offices and over 1,000 professionals worldwide who operate as one firm globally and serve clients seamlessly across borders.

The firm is consistently recognized as an industry leader for the quality of its strategic advice and the excellence of its tactical execution on behalf of multinational corporations, public and private companies, investment firms, professional services firms, educational and cultural institutions, and high-profile individuals around the world. Its practice areas include transaction communications, investor relations, public affairs, corporate positioning, media relations, crisis management, proxy and governance consulting, special situations, and social media and online communications.

The firm is ranked the #1 M&A communications advisory firms in by deal volume and value.

Having been in Asia since 2011, the firm currently has over 80 employees across six cities: Beijing, Hong Kong, Shanghai, Shenzhen, Singapore and Tokyo.

Desired Skills & Qualities:

• Strong inter-personal skills. People orientated, with a client service mentality.
• Strong collaborator and team player, skilled in convening people and acting as an effective conduit between different stakeholders.
• Humility.
• Self-driven with a strong sense of responsibility.
• Work autonomously with minimal guidance. Think ahead, anticipate and solve for issues. 
• Enjoys fast pace & entrepreneurial environment.
• Experience supporting, communicating with, and providing executive assistance to senior executives in a multinational company.
• Proven ability to demonstrate absolute integrity and judgment in handling sensitive matters.
• An understanding of how best to prioritise when dealing with multiple stakeholders and busy, sometimes competing schedules.
• Effective and proactive communication skills.
• Project management skills and ability to execute functional projects is an added plus.
• Strong organizational and time management skills to effectively interact with internal and external stakeholders. Experience in managing multiple priorities, administrative coordination, and logistics.
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills. Strong attention to detail.
• Strong computer skills, tech savvy and the ability to navigate multiple systems with little assistance.
• Strong written and verbal communication skills in English. Mandarin and Cantonese would be a plus.
• A high-level of professionalism, integrity, trust and confidentiality.

Role Scope

This is a pivotal position within the firm’s administrative team in Asia. The scope of the role includes:

Office Manager & Administration Responsibilities:

• Oversee and take responsibility for ensuring that the office’s work environment and premises are kept in good order at all time.
• Assist Partner and team with monthly expense reconciliation, timesheet compilation etc.
• Work closely with the regional administrative team.
• Work closely with landlord/vendors and lease/contract negotiation
• Office admin & facility/Admin/souvenir/gifts/internal events/
• New joiners: tech, laptop & mobile, admin, biz cards, user onboarding etc
• Rent, bill etc accounts payable.
• Handle petty cash for the office.
• Support arrangements for travel, accommodation, visa, immigration matters and other administrative tasks.
• Office Tech/Facility support.
• Manage the Office Assistant, cleaners, florist, maintenance vendors, building management etc.

Human Resources: 

• Manage payroll, MPF and benefits.
• Recruitment, hiring process, contracts & offers.
• On-boarding and orientation for new team members and off-boarding.
• Staff training and development programmes. 
• Office internal communication.
• Assist with the tracking and updating of resourcing charts and materials.
• Organise team lunches and support the coordination of employee events such as offsites and team building exercises