We are looking for an organized and positive working attitude Executive Assistant to join our operations team.  This role will require to assist our operations team in providing support to our Company Executives such as scheduling review, prioritizing agendas, answering and returning phone calls, organizing documents, maintaining records, taking minutes/notes at meeting. Any other administrative tasks that can help our Executives perform their job will also be required.We prefer candidates who are organized and experienced in an administrative role. This role will report directly to the head of operations and training will be provided accordingly.

Key Responsibilities: 

• Provide full spectrum of secretarial and administrative support to management in both business & personal affairs
• Manage and organize daily schedules, business appointments and meetings as well as prepare business correspondence
• Handle travel arrangements and hotel accommodation
• Coordinating and liaising with different internal departments and /or external business corporations
• Handle and maintain confidential information and document management
• Assist in ad hoc assignments as assigned

Requirements:

• Higher Diploma in related administration certificate/deciplines or above
• At least 2 years relevant experience of assisting senior executives
• Well organized with positive working attitude
• Experience in working in SME / Startup will be an advantage
• Good command of spoken and written English and Chinese (Cantonese & Mandarin)
• Familiar with Microsoft Office and Chinese Word Processing
• Energetic, pro-active, self-motivated and able to work independently
• Able to adapt to fast-paced and ad-hoc working environment
• Immediately available will be preferred