Office Manager (Up to 45K, Multinational culture)
Andrew Found Limited
- Company Industries：Others
Job Information
- Post Date：2022-07-17
- Location：Quarry Bay
- Employment Type：Full Time, Permanent
- Job Function：Admin & HR Administration / Operation Manager Others Compensation & Benefits
- Benefits：Medical insurance, Performance bonus, Five-day work week
Job Description
Our Client is the first global alliance of quality management specialists in specific product categories that enables customers to meet their compliance goals, while managing risk and identifying disruption for growth through inspection, testing, auditing, certification, technical assistance, and training.
Job Duties:
• Ensure smooth running of day-to-day operation and administrative activities
• Maintain general tidiness and smart appearance of the office and meeting room diary, and pantry
• Manage and renew company legal documents such as BR (Business registration), business license, etc.
• Pricing and renew group insurances including EC, Office, Medical, Travel insurances
• Price negotiations with vendors, external stakeholders and service providers
• Responsible for invoice process, expense claim & petty cash management
• Ensure office supply are kept fully stocked e.g. coffee, water, tea, stationary, etc.
• Distribute postage / mails to the relevant recipient
• Organise company events (i.e. Christmas Party, Team Building events, etc.)
• Greet and welcome guests on arrival
• Host and provide general support to overseas visitors
• Handle and book travel requests for executives
• Liaise with landlord for office lease price negotiation and extension
• Act as project manager to handle relevant parties for Office renovation
• Work alongside with IT on all equipment and Phone system setup, track record and problem solving
• Work alongside Human Resources to support personnel matters related to business operation
- New starter setup including Desk & Seat, IT equipment, Desk phone, stationary, etc.
- Responsible for On-boarding and Off-boarding procedure liaising with Human
Resources in Group company and subsidiaries
- Visa application for employees (working, travel, business, training, etc.)
- Conduct Health & Safety Induction for all new employees on first day
- Manage leave record i.e. annual, sick, other leaves
- Fill out IR Form for new joiners and distribute Tax Return to employees
• Handle ad-hoc tasks and provide support to teams as assigned
Requirements:
Job Duties:
• Ensure smooth running of day-to-day operation and administrative activities
• Maintain general tidiness and smart appearance of the office and meeting room diary, and pantry
• Manage and renew company legal documents such as BR (Business registration), business license, etc.
• Pricing and renew group insurances including EC, Office, Medical, Travel insurances
• Price negotiations with vendors, external stakeholders and service providers
• Responsible for invoice process, expense claim & petty cash management
• Ensure office supply are kept fully stocked e.g. coffee, water, tea, stationary, etc.
• Distribute postage / mails to the relevant recipient
• Organise company events (i.e. Christmas Party, Team Building events, etc.)
• Greet and welcome guests on arrival
• Host and provide general support to overseas visitors
• Handle and book travel requests for executives
• Liaise with landlord for office lease price negotiation and extension
• Act as project manager to handle relevant parties for Office renovation
• Work alongside with IT on all equipment and Phone system setup, track record and problem solving
• Work alongside Human Resources to support personnel matters related to business operation
- New starter setup including Desk & Seat, IT equipment, Desk phone, stationary, etc.
- Responsible for On-boarding and Off-boarding procedure liaising with Human
Resources in Group company and subsidiaries
- Visa application for employees (working, travel, business, training, etc.)
- Conduct Health & Safety Induction for all new employees on first day
- Manage leave record i.e. annual, sick, other leaves
- Fill out IR Form for new joiners and distribute Tax Return to employees
• Handle ad-hoc tasks and provide support to teams as assigned
Requirements:
- Degree holder with over 8 years+ relevant all-round office management experience
- Excellent administrative and accounting experience in Multinational company, as well as start-up environment is preferred
- Proficient in MS Office including Word, Excel & PowerPoint
- Responsible, able to work independently, to be rigorous in your work, proactively with minimal supervision and enjoy challenges
- Ability to multi-task and prioritise responsibilities with conflicting timeframes
- Excellent organisational skills, proactive and detail-minded, high sense of urgency, team player
- Exceptional communication and interpersonal skills
- Fluency in English is essential, Cantonese is required, Mandarin is a plus.
- Immediately available or short notice is highly preferred
Company Info
Andrew Found is an award-winning recruitment agency in Hong Kong. Join us for better rewards and better life.
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