Your New Company

The company is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. The Firm's employees serve clients worldwide including corporations, governments, and individuals from more than 1,200 offices in 43 countries.

Roles & responsibilities

• Maintain calendars of the Research Analyst team, arrange internal and external meetings. Pro-actively ensure diaries do not have clashes, use initiative to find resolutions and workarounds. Set up and manage regular meetings.
• Arrange all conference calls, rooms, AV equipment, dial in numbers and video conference facilities.
• Co-ordinate and book all travel for whole assigned group including flights, hotels, currency, taxis etc. Ensure relevant agendas and itineraries are organised, including liaising with senior admin support personnel in other locations.
• Process monthly expense claims for the team in a timely manner. Ensure these are processed quickly and efficiently.
• Provide admin support for any ad hoc projects e.g. Offsites, onsites, social events, team meetings etc.
• Provide admin support for the team, including managing the electronic and archive storage of documentation and uploading documents to the internal website.
• Proactively prepare/print documents for external and internal meetings and have an awareness of agenda commitments.
• Build good working relationships with other secretaries in the team, within other business units and in other locations.
• Undertaking departmental ad hoc projects and tasks, as requested

Skills required

• 5- 10 years of relevant experience (with stable employment history)
• Fluent in Cantonese, Mandarin & English
• Excellent communication and strong interpersonal skills
• Able to display good judgment / common sense and make sound decisions
• High proficiency in the use of technology (MS internal systems, Microsoft Office, internet, intranet, voicemail etc) Ability to learn new systems and processes quickly
• Detailed oriented, producing a thorough and accurate work product
• Ability to obtain information, solve problems and utilize technology in a resourceful way
• Systematic and very well organized
• Reliable and dependable team player
• Ability to manage heavy workload and prioritize effectively
• Ability to work under pressure and maintain professional composure
• Must maintain high standards of professional integrity at all times

What you'll get in return

• Be part of a top tier International Bank in Hong Kong
• Career development and top-notch employee opportunities
• Forward-looking environment defined by open communication, collaboration, learning and dedicated career management.

What you need to do now

If you are interested in this role, click ‘apply now’ or forward your latest resume to the following email address. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career at +603 7611 8666